Lab and Admin Coordinator - Hybrid - Contract at TalentBurst, Inc.
Boston, MA
About the Job
Job - Lab and Admin Coordinator - HYBRID
Location – Boston, MA, (3 days on site in office and 2 days remote)
Duration – 3 Months Temp to Hire
Job Description
The Department of Immunology seeks to fill a Lab and Admin Coordinator position to help support the business office in the department and to support a Principal Investigators lab.
Will perform a variety of complex administrative/support duties to coordinate the activities and procedures of the Immunology Business Office and faculty lab support.
Will assist the Principal Investigator (PI) in administrative tasks to support the daily running of a laboratory for 25+ researchers.
The responsibilities of this position are highly variable depending on the needs of the PI and the Business Office, it will include assisting in the submission of grants proposals and progress reports
the timely submission of manuscripts to scientific journals
coordination of travel/ meeting commitments; assistance in the drafting of out-going correspondence
serving as administrative liaison with other departments; maintenance of the PI's lab website and curriculum vitae (CV)
assist with the onboarding of newly arrived lab members.
Prepare purchase orders and payment requests and reimbursements for the department and the lab.
Works independently with minimal supervision. Updates supervisors on status of projects.
• Organizes and implements administrative systems and procedures performing necessary support duties.
• Serves as principal source of information on established School and Department policies and advises the faculty, students or staff on existing options or alternatives.
• Gathers and maintains data for and assists in preparing reports, often using a variety of computer software.
• Prepares and maintains the PI's lab and department's records, reviews complex documents, reports, etc., to assure compliance with university requirements and/or government regulations and notifies supervisors of unusual situations.
• Acts as liaison with related programs or projects at other universities or with government agencies, keeping the supervisor informed of relevant information.
• Provides for smooth day-to-day flow of communications within the PI's lab and the Immunology Department.
• May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases.
• May arrange for use of facilities and advise availability of services within and outside the University for gatherings such as conferences and seminars.
• May assist in training, scheduling and distributing work of other staff members, students, and temporary workers.
• Contributes to PI lab and Department goals by accomplishing related duties as required.
Specific tasks:
• Coordination of the PI's extensive travel and meeting commitments and coordinating lab meetings lab functions; attend weekly lab meetings, onboarding newly arrived lab members, assistance in the drafting of out-going correspondence for the PI.
• Assist with lab protocol renewals and amendments (IACUC and COMS), serve as principal administrative liaison with other Harvard departments, maintenance of the PI's website and curriculum vitae.
• Assist in grant proposals and fellowships for PI and lab personnel, prepare bio sketch, facilities and admin related grant requirement. Keeping track of Other Support and assist in budget preparation.
• Assist with account reconciliations, assist in supporting the accounts payable and Accounts receivables functions, posting expenses and animal allocations, processing journals, processing AR invoices for the departments 4 service centers using PPMS to bill both internal and external users.
• Process business expense reimbursements, Corporate Card, P-Card payments and expense reports for faculty, and their lab personnel in the department using Concur. Assist in processing Purchasing Requisitions using B2P purchasing system for all labs in the department.
• May assist with organization of annual departmental retreat and other departmental social events.
Location – Boston, MA, (3 days on site in office and 2 days remote)
Duration – 3 Months Temp to Hire
Job Description
The Department of Immunology seeks to fill a Lab and Admin Coordinator position to help support the business office in the department and to support a Principal Investigators lab.
Will perform a variety of complex administrative/support duties to coordinate the activities and procedures of the Immunology Business Office and faculty lab support.
Will assist the Principal Investigator (PI) in administrative tasks to support the daily running of a laboratory for 25+ researchers.
The responsibilities of this position are highly variable depending on the needs of the PI and the Business Office, it will include assisting in the submission of grants proposals and progress reports
the timely submission of manuscripts to scientific journals
coordination of travel/ meeting commitments; assistance in the drafting of out-going correspondence
serving as administrative liaison with other departments; maintenance of the PI's lab website and curriculum vitae (CV)
assist with the onboarding of newly arrived lab members.
Prepare purchase orders and payment requests and reimbursements for the department and the lab.
Works independently with minimal supervision. Updates supervisors on status of projects.
• Organizes and implements administrative systems and procedures performing necessary support duties.
• Serves as principal source of information on established School and Department policies and advises the faculty, students or staff on existing options or alternatives.
• Gathers and maintains data for and assists in preparing reports, often using a variety of computer software.
• Prepares and maintains the PI's lab and department's records, reviews complex documents, reports, etc., to assure compliance with university requirements and/or government regulations and notifies supervisors of unusual situations.
• Acts as liaison with related programs or projects at other universities or with government agencies, keeping the supervisor informed of relevant information.
• Provides for smooth day-to-day flow of communications within the PI's lab and the Immunology Department.
• May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases.
• May arrange for use of facilities and advise availability of services within and outside the University for gatherings such as conferences and seminars.
• May assist in training, scheduling and distributing work of other staff members, students, and temporary workers.
• Contributes to PI lab and Department goals by accomplishing related duties as required.
Specific tasks:
• Coordination of the PI's extensive travel and meeting commitments and coordinating lab meetings lab functions; attend weekly lab meetings, onboarding newly arrived lab members, assistance in the drafting of out-going correspondence for the PI.
• Assist with lab protocol renewals and amendments (IACUC and COMS), serve as principal administrative liaison with other Harvard departments, maintenance of the PI's website and curriculum vitae.
• Assist in grant proposals and fellowships for PI and lab personnel, prepare bio sketch, facilities and admin related grant requirement. Keeping track of Other Support and assist in budget preparation.
• Assist with account reconciliations, assist in supporting the accounts payable and Accounts receivables functions, posting expenses and animal allocations, processing journals, processing AR invoices for the departments 4 service centers using PPMS to bill both internal and external users.
• Process business expense reimbursements, Corporate Card, P-Card payments and expense reports for faculty, and their lab personnel in the department using Concur. Assist in processing Purchasing Requisitions using B2P purchasing system for all labs in the department.
• May assist with organization of annual departmental retreat and other departmental social events.
