Law Enforcement Accreditation Specialist - New Jersey Institute of Technology

Title:

Law Enforcement Accreditation Specialist


Department:

Public Safety and Security


Reports To:

Chief of Police


Position Type:

Staff


Position Summary:

The Law Enforcement Accreditation Specialist is a position that requires confidentiality and plays a crucial role in managing the daily operations of the NJIT Department of Public Safety's accreditation process. The position includes overseeing accreditation from NJSACOP, CALEA, and IACALEA. The Specialist is tasked with meeting and exceeding accreditation and reaccreditation requirements by developing robust processes. They conduct advanced analysis of intricate issues related to self-assessment and the development, implementation, and maintenance of the department's accreditation. The Specialist also manages the accreditation process, website, social media, and data dashboards. Furthermore, they are responsible for records management within the department and preparing timekeeping reports for department personnel.


Essential Functions:

- Regularly audits data systems and personnel files, reviews dashboards and error reports based on quality control standards, troubleshoots and resolves errors to support the integrity of data and records.

- Manage the entire accreditation process, including assessments, evaluating the program's effectiveness, and reporting on compliance to the Chief of Police and key staff.

- Lead preparation efforts for mock and on-site assessments, including organizing and maintaining records related to accreditation activities.

- Prepares accreditation/compliance reports.

- Write, review, and coordinate the development of new and revised policies to ensure compliance with accreditation standards and applicable laws.

- Ensures agency's policies and procedures are aligned with accreditation standards.

- Maintain compliance files, ensure accurate and up-to-date records in collaboration with the training officer, and oversee regular policy reviews and revisions.

- Serve as a liaison between police administration, department staff, and external agencies, representing the department at meetings related to accreditation.

- Serves as a liaison between the agency and accreditation organization.

- Conduct research, assist with planning and presentations, and direct on-site inspections to ensure continuous compliance with accreditation standards.

- Possess working knowledge of the New Jersey Open Public Records Act and handle filing, sorting, destroying, and distributing police reports/electronic files as needed, in accordance with New Jersey laws, guidelines, and departmental policies.

- Ability to maintain files, sort and release police records.

- Prepares accreditation/compliance reports.


Prerequisite Qualifications:

- High school diploma required; Associate degree preferred with at least 2 years of work experience for a law enforcement agency.

- 1 year of relevant progressive experience in an administrative capacity at a law enforcement agency.

- Ability to use discretion and maintain all confidentiality.

- Ability to be flexible and work analytically in a problem-solving environment

- Excellent communication (written and oral), interpersonal skills, multi-tasking, and time-management skills. Able to communicate with internal and external senior management confidently and demonstrate professionalism.

- Advanced project management skills include but are not limited to planning and forecasting, risk management, time management, adaptability, critical thinking, patience, communication, and leadership.

- Thorough knowledge of organizational or initiative processes, protocols, and procedures.

- Knowledge in Microsoft Office software including Word, Excel, Access, PowerPoint, Internet Explorer, and Outlook. Verifiable history of quickly learning communications and data/software applications. Solid knowledge of Social Media platforms and programming PowerDMS.

- Advanced ability to multi-task with demanding timeframes.

- Advanced knowledge of applicable policy analysis techniques.

- Advanced analytical / problem-solving skills.

- Advanced ability to develop and maintain good public relations with other university departments, public safety organizations, city and county officials, and other agencies as required.

- Knowledge of the NJSCOP/CALEA/IACLEA Accreditation process.

- Other assignments as given.

- At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.


Preferred Qualifications:

- Prior law enforcement experience particularly in an administrative division working with policy and process development.


Additional Requirements:

- The ability to work onsite at NJIT. Remote work may be allowed up to a maximum of two days pers week.

- Valid New Jersey Driver’s License with a clean record.

- Must pass a background investigation and be of good moral character.


Bargaining Unit:

OPEIU


Range/Band:

22


FLSA:

Non-Exempt

Full-Time