Lead Executive Business Partner at Klaviyo Inc.

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.

The Lead Executive Business Partner will provide business support to the President. This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our leadership team. Executive Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.

How You Will Make a Difference:

• Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
• Provide strategic input and work cross-functionally on executive level project management.
• Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
• Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
• Attend meetings, take notes on action items, and follow up with content and deliverables as needed.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers.
• Proactively manage correspondence and meeting priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and events.
• Help set agendas and review content for leadership meetings.
• Complete travel arrangements and expense reports for the executives you support.
• Work with Sr. Director, GTM Strategy and Initiatives on projects as they come up, for example, crafting team communications, creating slides for all hands, managing overall budget and planning events for the team within the budget requirements.
• Mentor and coach the EBP team on administrative matters formally, informally and in cross-functional matters.
• Willing to go above and beyond to manage changing calendar commitments and seamless global travel scheduling.
• Ability to be in the office a minimum of 3 days a week in our hub locations may be required for this job.
• Expectation to travel 20-30% as needed to support office events.

Who You Are:

• You have 10 years experience in an executive administrative support role. Support in Operations, Sales Go To Market and Partnership Organizations preferred.
• You have experience supporting C-level executives (highly preferred).
• You have experience booking travel and completing expense reports and may have experience holding your own corporate card (preferred).
• You have experience with managing customer related activities and high profile events such as managing event logistics, especially in a project manager capacity.
• You have experience and are proficient and well versed in using Google Suite, Slack, Zoom, and other mac based systems.
• You are intellectually curious and maintain a high level of confidentiality.
• You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
• You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
• You are able to work independently and are a self-starter.
• You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge.
• You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.

The pay range for this role is listed below. Sales roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that includes a learning allowance and access to a professional coaching service for all employees.

Base Pay Range For US Locations: $120,000 — $180,000 USD.

Get to Know Klaviyo

We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

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