Lead Project Coordinator - WSP USA
Troy, NY
About the Job
Great people. Great places. Great projects. kW Mission Critical Engineering, a WSP company, is a high-performance, fast-paced consulting engineering firm designing data centers and mission critical environments across the globe. We hire smart, responsive, team players to work in collaborative and mentoring office settings. Our mechanical, electrical, plumbing, fire protection, controls, telecommunications, and security building system designs keep many of the world’s top Fortune 100 financial, technology, enterprise, hyperscale, and colocation companies up and running 24 hours a day, 365 days a year.
We work on innovative, award-winning, large-scale projects. We travel to construction sites to see our designs being built. As part of WSP, we are able to offer our employees increased professional development and career opportunities in addition to kW MCE’s office culture which is consistently recognized as one of the “Best Places to Work.” Join our great people at our great places designing great projects.
This Opportunity
kW MCE is seeking a Lead Project Coordinator for our Troy NY office. The Lead Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.
Your Impact
+ Maintaining project calendar including project schedules and publishing to project team.
+ Assist in preparation of any materials required for project pursuit.
+ Assist in preparing PSA checklist and other internal forms.
+ Assist in processing contracts and sub-consultant contracts.
+ Assist in scheduling design reviews, charrettes, and regular project meetings.
+ Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
+ Assist in generating project financial management reports.
+ Assist in tracking invoices and project payments.
+ Assist in tracking scope changes and preparing add service requests to the client.
+ Create and maintain project document file storage within the tk1sc standard project directory structure.
+ Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
+ Provide production support for project technical staff.
+ Assist project teams in distributing project materials to clients and other industry partners.
+ Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
+ Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.
Who You Are
Required Qualifications
+ High School Diploma or GED Required
+ 6+ years experience
+ MS Office applications, including Word, Excel, Outlook, Power Point and others.
+ Basic CAD and REVIT skills a plus.
+ Familiarity with Deltek Vision and is an advantage.
+ Familiarity with Smartsheet is an advantage.
+ Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
+ Excellent verbal, written communication and program solving skills.
+ Strong computer and typing skills
+ Detailed-oriented and thoroughness.
+ Self-motivated and flexible to take on new tasks and assist teams.
+ Strong willingness & eager to learn
+ Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
#LI-JB3
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
We work on innovative, award-winning, large-scale projects. We travel to construction sites to see our designs being built. As part of WSP, we are able to offer our employees increased professional development and career opportunities in addition to kW MCE’s office culture which is consistently recognized as one of the “Best Places to Work.” Join our great people at our great places designing great projects.
This Opportunity
kW MCE is seeking a Lead Project Coordinator for our Troy NY office. The Lead Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.
Your Impact
+ Maintaining project calendar including project schedules and publishing to project team.
+ Assist in preparation of any materials required for project pursuit.
+ Assist in preparing PSA checklist and other internal forms.
+ Assist in processing contracts and sub-consultant contracts.
+ Assist in scheduling design reviews, charrettes, and regular project meetings.
+ Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
+ Assist in generating project financial management reports.
+ Assist in tracking invoices and project payments.
+ Assist in tracking scope changes and preparing add service requests to the client.
+ Create and maintain project document file storage within the tk1sc standard project directory structure.
+ Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
+ Provide production support for project technical staff.
+ Assist project teams in distributing project materials to clients and other industry partners.
+ Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
+ Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.
Who You Are
Required Qualifications
+ High School Diploma or GED Required
+ 6+ years experience
+ MS Office applications, including Word, Excel, Outlook, Power Point and others.
+ Basic CAD and REVIT skills a plus.
+ Familiarity with Deltek Vision and is an advantage.
+ Familiarity with Smartsheet is an advantage.
+ Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
+ Excellent verbal, written communication and program solving skills.
+ Strong computer and typing skills
+ Detailed-oriented and thoroughness.
+ Self-motivated and flexible to take on new tasks and assist teams.
+ Strong willingness & eager to learn
+ Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
#LI-JB3
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Source : WSP USA