Lead, Workplace Construction - Rivian

About Rivian:

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

 

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

Role Summary:

The Lead, Workplace Construction (Workplace, R&D, Small Works) role will work closely with the Real Estate, Design, Operations, and Purchasing managers leading Facilities construction projects to ensure all financial, administrative, contractual, and technical aspects of multiple projects are being executed, as required. Facilities associated with this role may include, but are not limited to, office space, lab and R&D space, conference rooms, team rooms, cafes, restrooms, public and employee entrances, logistics facilities, and other amenity spaces.

 

The Lead, Workplace Construction role will be based in Palo Alto and will report to the Senior Manager, Workplace Development and is responsible for successful delivery of Workplace project(s) within Rivian’s Facilities portfolio. This role is the primary contact for each assigned project and actively collaborates with the project Real Estate, Design/Architecture, Operations, Security, and Finance Managers, among other cross function partners internal and external to Rivian.

Responsibilities:

• Develop work plans and oversee performance of general contractors, and occasionally directly oversee trade subcontractors and/or vendors
• Oversee the work for compliance with schedule, budget, quality, safety, and overall conformance with the contract documents
• Project responsibilities include oversight of the projects from concept (via Operations/Real Estate managers), design, construction, and operations (warranty & maintenance)
• Collaborate with Purchasing on the creation of contractor and vendor RFP documents (scope narratives, schedules, etc.), attend job walks and selection/award review meetings
• Establish and/or review contract documents and manage procurement, pre-bid conferences, and evaluations
• Coordinate activities with other Rivian staff, departments, and public agencies
• Quickly resolve field construction challenges in coordination with the design team, engineering staff, third parties, and other agencies, as necessary
• Chair progress meetings, complete status reports, and deliver presentations, as required
• Communicate project health (budget, schedule, quality) to Rivian leadership via in-house Rivian program/dashboard
• Recommend policy and procedure improvements
• Assist in negotiating with contractors regarding changes to design, construction work scope, and schedules
• Support a quality audit program, oversee contractor corrective actions, and ensure a quality project conforming to plans and specifications
• Monitor and/or resolve claims, suggest ways to mitigate impacts, and develop workarounds
• Support Rivian safety vision and comply with all safety rules, policies, and procedures
• As appropriate to project(s), manage, direct, and oversee performance of development partners and other third-party service providers
• Oversee the Workplace Small Works Program, managing cost, schedule and financials for the group
• Forecast annual Small Works cost and headcount partnering with internal finance team members to obtain annual budgets and personnel
• Provide and develop financial reporting tools measuring KPI’s for the Small Works Program
• Develop and ensure accuracy for Small Works Program dashboards to use when communicating program updates on a weekly, monthly, and annual basis
• Work with Stakeholder leadership on improvements to the Small Works Program while identifying key projects ensuring their successful delivery
• Attend all weekly Small Works Ingestion meetings to challenge stakeholder submissions and needs while identifying project requirements and assigning projects team members to execute the work
• Ensure workflow and collaboration of the facilities Small Works team members and adjacent partners in Finance, Purchasing, Real Estate, Operations, Design, IT, Security, Building Engineering, etc.
• Maintain Small Works Program accuracy of as-builts, files, permits, scope and finances
• Act as the main point of contact for all issues and items being escalated through Small Works
• Manage all Small Works projects in Palo Alto and remote locations across the business

Qualifications:

• A bachelor’s degree in engineering, architecture, or construction management, is preferred, or similar number of years of experience in the field; and ten (10) years in industry, with (5) years of progressive experience managing construction projects of similar size and complexity.
• The physical demands associated with the duties and responsibilities described herein are representative of those that must be met by an employee to successfully perform this job. This includes ability to spend extended hours walking construction sites and traveling to different project sites and offices.
• The work environment described herein is representative of those an employee encounters while performing this job. The Lead, Workplace Construction will be based in Palo Alto, visit job site locations and attend meetings at multiple offices. Exposure to outdoors, dust, high noise levels, hot and cold weather is likely. Wearing personal protective equipment is mandatory.
• Lead projects “the Rivian way,” providing professional influence on the work exemplifying respect, leadership, collaboration, commitment, vision and teamwork.
• Ability to effectively solve problems and conflicts
• Ability to plan, coordinate, and provide strategic leadership in the execution of complex, fast-paced and/or unorthodox construction projects
• Ability and desire to “dive” into the details of highly technical construction projects, such as those seen in R&D lab spaces.
• Knowledge of theory, principles, and practices of engineering
• Knowledge of design-build project delivery methodology
• Ability to manage multiple project and issues effectively
• Ability to support and provide “customer service mentality” for multiple internal stakeholders effectively
• Ability to assess the operational effectiveness of contractors
• Possess excellent written and oral communication skills to support decisions and recommendations, including the skills to communicate to leadership
• Conduct meetings and provide effective leadership to project team members
• Develop and manage budgets and schedules within established parameters
• Ability to analyze and interpret technical materials accurately and effectively, including engineering drawings and specifications
• Effective in making objective decisions
• Demonstrated interpersonal skills
• Ability to work with construction contractors, vendors, and consultants
• Demonstrated analytical skills
• Ability to organize large amounts of information into digestible, visual forms of communication
• Experience with ground up development projects

Pay Disclosure:

Salary Range for Palo Alto, CA based applicants: $135,000 - $169,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Company Statements:

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

 

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

 

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

 

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

 

Please note that we are currently not accepting applications from third party application services.