Lease Administration Manager - Noodles & Company

Overview:

 

 

About You
As the Lease Administration Manager, you will be responsible for establishing and directing the lease administration processes to ensure database accuracy and lease compliance for all corporate restaurant, office and miscellaneous leases; including all landlord payments, lease-related document processing, critical date monitoring and landlord relationship management.

 

About Noodles

At Noodles & Company, our mission is to always nourish and inspire every team member, guest and community we serve. We accomplish this by living our values of We Care, We Show Pride, We are Passionate, and We Love Life! We provide our team members with opportunities to learn culinary skills working with fresh food and the art of personal connection with our guests. Come join our amazing team, make new friends, develop your career, and have fun!

 

Benefits
Careers at Noodles are served with a side of:

• Pay range: $83,000-$104,000 annual salary
• Eligible for annual performance bonus up to 15%
• Flexible paid time off
• Medical, dental and vision insurance
• 401(k) and stock purchase discounts
• Paid maternity and paternity leaves, adoption, and surrogacy benefits
• Discounts through our gift card program
• Scholarship opportunities through Noodles Foundation
• Monthly technology stipend
• Learn more about our benefits:https://www.noodles.com/careers/perks

Your Day in the Life

• Establish and maintain lease administration processes to ensure best practice policies and procedures for consistency and reliability of lease data.
• Ensure accuracy and validation of lease data and fulfill all reporting requirements for the corporate real estate lease portfolio.
• Oversee the lease administration database by creating processes for lease abstracting, ensuring compliance, and identifying system improvements as necessary.
• Hire, train, and develop lease administrators, providing ongoing support and managing performance.
• Negotiate and/or draft all SNDAs, amendments, and supplemental lease documentation, and approve all estoppel certificates to ensure protection of company’s interests.
• Ensure timely processing of all real estate related payments including monthly landlord rent payments, weekly miscellaneous billings, landlord utility payments, subtenant rent collections and percentage rent/sales reporting compliance.
• Monitor critical lease dates related to lease administration processes on all new restaurant openings, review existing leases and prepare lease overview summaries for executive approval and ensure timely commencement of lease obligations.
• Maintain and update straight-line rent schedules and adjust for any changes in lease obligations.
• Collaborate with various departments to integrate lease administration processes smoothly with their functions.
• Oversee the reconciliation of landlord rent accounts to ensure timely resolution of billings, compliance with leases and minimized default exposure. Negotiate disputed billings with landlords as needed.
• Manage CAM reconciliation reviews, coordinate with third-party auditors, and resolve escalated disputes with landlords.
• Manage the lease renewal process including communication of upcoming renewals, tracking appropriate approvals, documenting the outcome of the executive team’s decisions, communicating with team and Landlords regarding renewals and lease terminations/expirations and drafting and negotiating renewal amendments.
• Maintain strong relationships with landlords and internal teams (facilities, operations, accounting, real estate, and design/development) to address lease and maintenance issues.
• Oversee tenant improvement allowance collections, ensuring conditions are met and payments are processed timely.
• Ensure compliance with SOX requirements, maintaining key controls for rent processing and expense reporting.
• Support internal processes related to lease accounting.
• Perform additional duties and projects that contribute to the department and company’s success.

What You Bring to the Team

• Bachelor’s degree in accounting, real estate, legal or related field, or equivalent practical experience is required.
• Minimum 3 years of experience in lease administration is required; multi-unit retail experience a plus.
• Experience with lease management software is required, Lucernex is ideal.
• Solid understanding of accounting principles and retail lease agreements.
• Strong organizational, analytical, and problem-solving skills with great attention to detail.
• Ability to manage concurrent priorities and deadlines independently in an evolving organization.
• Ability to understand and interpret complex commercial lease concepts and terminology.
• Skilled in reviewing, negotiating and drafting terms of commercial real estate documents.
• Excellent written and verbal communication skills, with the ability to clearly articulate legal concepts.
• Proficient in Microsoft Office applications (Outlook, Office, SharePoint) and general accounting software.

 

Application Deadline: We will be accepting applications for this position until 10/12/2024. Interested candidates must submit their applications before the deadline to be considered for this opportunity. We appreciate your continued interest.

 

Noodles is an Equal Opportunity Employer and Military Friendly - Veterans & Spouses are encouraged to apply. We are proud to be recognized on Forbes’ Best Employers for Diversity and Forbes' Best Employers for Women lists and are committed to creating an inclusive and diverse environment where Noodlers can bring their full self to work.

Pay Range:USD $83,000.00 - USD $104,000.00 /Yr.Location : Address:520 Zang StreetLocation : City:BroomfieldLocation : State/Province:CO