Lease Analyst - Data Management Coordinator - 132548 - UC San Diego
La Jolla, CA 92093
About the Job
#132548 Lease Analyst - Data Management Coordinator
Filing Deadline: Tue 10/15/2024UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 10/03/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/14/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position offers a hybrid work schedule with a combination of remote and onsite work.
A cover letter is encouraged but not required.
DEPARTMENT OVERVIEW
Real Estate (RE) provides real estate services for the UC San Diego campus investment portfolio of university-owned and leased property valued in excess of $1.2 billion and a pipeline of projects valued in excess of $3.5 billion. The RE Department is responsible for negotiatingand implementing public/private partnership development projects, property acquisitions and dispositions, on-campus leasing to third parties including retail and research tenants, and off-campus leasing as landlord and as tenant. RE is a comprehensive real estateorganization whose objectives are to complete real estate transactions on time, within budget, and to the satisfaction of its clients and as a fiduciary for The Regents. The office comprises functional units that include leasing as landlord and as a tenant, licenses, fiscal managementand administrative services, property acquisitions and dispositions, public-private partnership development and asset management.
Department Overview
Real Estate (RE) provides real estate services for the UC San Diego campus investment portfolio of university-owned and leased property valued in excess of $1.2 billion and a pipeline of projects valued in excess of $3.5 billion. The RE Department is responsible for negotiating and implementing public/private partnership development projects, property acquisitions and dispositions, on-campus leasing to third parties including retail and research tenants, and off-campus leasing as landlord and as tenant. RE is a comprehensive real estate organization whose objectives are to complete real estate transactions on time, within budget, and to the satisfaction of its clients and as a fiduciary for The Regents. The office comprises functional units that include leasing as landlord and as a tenant, licenses, fiscal management and administrative services, property acquisitions and dispositions, public-private partnership development and asset management.
Position Overview
Reporting to the Senior Director, Financial and Business Operations of the Real Estate Department, the Lease Analyst - Data Management Coordinator is primarily responsible for abstracting commercial lease data and maintaining the RE Departments commercial lease database system with highly accurate and reliable information. Determines appropriate scope, requirements, and deliverables, and works with staff to find solutions to preserve data integrity while accommodating end users needs.
Serves a the department "Super User" on the lease portfolio management system functionality and is responsible for report generation and data abstraction for day-to-day operations and periodic policy compliance reporting and fiscal support of UC San Diego real property projects and transactions. The RE Department transacts approximately 145 lease and license agreements annually consisting of new leases and licenses as well as amendments to these agreements. The Lease Analyst - Data Management Coordinator abstracts all relevant data of the lease and license agreements and accurately enters the abstracted data into the Tririga Lease Database System. Responsible for abstracting, maintaining, and verifying the accuracy of the data entered in the lease database, including identifying and implementing opportunities for process improvement that increase efficiency and accuracy, and conducting periodic training of Real Estate Department staff on Tririga functionality and maintaining internal documentation as support material for on-the-job training. Other responsibilities include frequent collaboration with Real Estate business units and other departments to create and format reports in Tririga as needed and working with Information Technology Services staff to enhance and test the system when required. As a Super User, the Lease Analyst - Data Management Coordinator will participate in the integration of Tririga with other University systems, e.g., the Oracle financial accounting system, and the development of new reporting tools to monitor data quality.
QUALIFICATIONS
Experience in real property leasing, property management, real estate terminology, contract writing and interpretation, administrative analysis, and operations research.
Experience in real commercial property leasing and commercial property management. Realestate knowledge including understanding of lease abstraction.
Experience with and knowledge of real property lease interpretation in order to verify compliance with financial terms.
Excellent organizational skills to prioritize workload and work well independently, including taking initiative, ability to work effectively with frequent interruptions, and to develop timetables and strategies to meet multiple and constantly changing deadlines.
Advanced computer skills, in a PC environment, including word processing, spreadsheet, and database applications for producing complex legal contracts, financial analyses, and database development.
Must be detail-oriented, comfortable with technology, with the ability to work independently, excellent decision-making abilities, and excellent interpersonal, organizational, oral, and written communication skills. Attention to detail and accuracy are paramount to the success of this position.
Skills in record management (paper-based and electronic).
Demonstrated ability to analyze and interpret written material, financial data, and computer-generated information; and prepare concise, professional, well-organized reports, financial analysis and summaries.
Demonstrated analytical ability and skill in problem-solving, data gathering, analyzing problems, making recommendations, and implementing solutions.
Excellent communication and interpersonal skills to effectively present ideas concisely and clearly, in written and oral forms, to a broad variety of university and public professionals, using tact, diplomacy, good judgment, and confidentiality.
SPECIAL CONDITIONS
- Job offer is contingent upon satisfactory clearance based on Background Check results.
Pay Transparency Act
Annual Full Pay Range: $69,500 - $123,500 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $33.29 - $59.15
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of Californias Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of Californias Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
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