Leave Management Specialist - Family Residences and Essential Enterprises

Overview

ORGANIZATION SUMMARYFamily Residences and Essential Enterprises, Inc. (FREE) benefits and proudly supports more than 4,000 individuals with intellectual / developmental disabilities, mental illness and traumatic brain injury. It is the mission of FREE to support people of all abilities reach their full potential and thrive in their communities. FREE provides a diverse array of supports and services including: housing; recovery services; transition to work; employment; day, community and family services; respite; crisis services; education and after school support; specialty health services; and advocacy.POSITION SUMMARY

The Leave Management Specialist is responsible for performing administrative, operational, and functional duties related to employee leave of absence, disability, and workers’ compensation programs. The Leave Management Specialist plays a vital role in ensuring that the organization remains in compliance with all state and federal absence management requirements.

Responsibilities

DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS• Manages programs and policies related to leave management, including but not limited to coordinating and documenting leave requests.• Maintains communication with team members on leave statuses and their responsibilities to facilitate a smooth and timely return to work.• Educates team members and their leadership on initiating FMLA/Disability/Workers’ Compensation claims with third party vendors, Federal and State leave of absence and sick time laws and regulations, and FREE’s internal leave of absence procedures and policies.• Serves as an active partner with team members to discuss and review their eligibility for any leave or accommodation requests.• Submits injury reports and maintains accurate records of work-related injuries to all relevant vendors and carriers.• Maintains the return-to-work process for employees returning from FMLA, Workers Compensation/Disability, and other leaves.• Partners with HR Employee Relations department to review leave and accommodation situations to maintain internal equity and compliance with federal and state labor lows, as needed.• Submits and manages biweekly payroll entry of team members on continuous leaves ofabsence through electronic payroll system.• Processes Paid Time Off adjustments and maintains documentation of reimbursement checksfor Disability and Workers Compensation benefits.• Distributes correspondence to external departments for leave of absence tracking and systemaccess oversight.• Coordinates meetings with Leave Management/Workers’ Compensation vendors totroubleshoot claim discrepancies, errors, or participant experience issues.• Ensures that all required documentation (paper and electronic) is completed /processedappropriately, in a timely manner, and meets quality and compliance thresholds.• Performs other duties as assigned.

Qualifications

Responsibilities of All FREE Employees• Always communicates in a respectful manner with all people including the people we support,supervisors, other valued team members, and members of the community.• Complies fully with FREE’s confidentiality policies by holding in strictest confidence allinformation pertaining to members, residents, the people we support and their families, clients,providers, contractors, and employees.• Meets all safety training requirements; adheres to all safety policies and reports any and allunsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose asafety or health risk.• Coordinates, supports, attends and participates in all required events/ meetings/ reviews/committees, including ones outside of standard working hours.• Meets all job requirements and stays in compliance.• Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook andCode of Conduct as well as applicable laws and regulations.Please note the above duties, responsibilities, and essential functions are a non-exhaustive list, andmay be changed by FREE at any time, with or without notice to the employee.QUALIFICATIONS• Education: High School Diploma required, Bachelor’s Degree Preferred• Experience: At least 1-year experience in Human Resources or a related administrative field• Specialized Training, Licenses, Certifications:o Not required, training will be provided upon hire as needed• Knowledge, Skills, Competencies, and Abilities:o Computer literacy required; moderate Microsoft Office Suite skills, especially Excelo Demonstrated ability to work in a team environment with flexibility, keeping othersinformed and anticipating needs is essentialo Must be efficient, well organized, and have excellent communication skillso Knowledge of State and Federal Leave Policies and Laws preferredo Candidate must be proactive, organized, and extremely detail orientedo Demonstrated ability to balance competing priorities and meet deadlineso Demonstrated ability to communicate with multiple constituents clearly andprofessionally• Other Requirements:WORK ENVIRONMENTThis role is performed in-person, in a standard office setting.PHYSICAL REQUIREMENTS• Employee is required to sit, walk and stand for prolonged period of time (at least 8 hours).• Employee is required to effectively communicate both verbally and in writing.• Employee is required to operate standard office equipment such as computers, phones,photocopiers, fax and filing cabinets.• Employee might be required to lift/move light items.Notwithstanding the above listed physical requirements of this position, FREE will providereasonable accommodations to allow employees to perform the essential functions of the position,provided such reasonable accommodations do not cause undue hardship on FREE.