Leave Specialist - The Salvation Army Eastern Territory

TITLE: Leave Specialist

LOCATION/DEPARTMENT:  Divisional Headquarters, Human Resources Department

REPORTS TO:   Directly: Divisional HR Director, Indirectly; General Secretary          

SUPERVISES:    Temporary staff and/or Interns, if applicable            

SALARY and GRADE:  $30.00 per hour;  79 Non-Exempt                    STATUS: Full-time

SCHEDULE: 40 hours per week; Monday-Friday with some evenings and weekends required as needed and approved to complete job duties.

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Remitted Tuition Program
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

 Position Overview: The Leave Specialist (LS) is responsible for the divisional communication of, adherence to, oversight of, and administration of the Family Medical Leave Act protections, as well as serves as the in-house resource for compliance to all health-related laws, including Short-Term Disability, Workers Compensation and workplace accommodations, in a time manner. Works with the Benefits Specialist in correlating benefit payments for all Leaves.

Leave Administration

• Serves as the in-house expert on the administration of Family Medical Leave Act and the Americans with Disabilities Act.
• Explains leave administration to employees who are anticipating a leave, (i.e., a pregnant employee, or one who is scheduling surgery, etc.) Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave. Reviews all leaves with the General Secretary for approval.
• Referencing the Ceridian Dayforce Earning Statement data, completes all disability insurance claims with Chesterfield Insurance Company and ensures that all applicable state and federal laws are followed.
• Ensures all Accommodation Requests are reviewed with the General Secretary in a timely manner.
• Ensures employee contributions are made while the employee is on an approved leave of absence.
• Ensures accurate record keeping and timely communications to Payroll regarding information about employee contributions received from employees out on leave so Payroll can modify the arrears accordingly.
• Keeps location director, department heads, and/or supervisors apprised of leave status and return to work dates.
• Perform related duties, as assigned.

Workers Compensation

• Provides blank Incident Forms to requesters and keeps copies of completed Incident Reports for employee accidents and injuries, as well as reminds the employee’s supervisor to report the incident to Chesterfield.
• Ensures all required mailings are distributed to the employees in order to adequately communicate plan information as required by THQ and for legal compliance, such as required postings of workers compensation statistics.
• Referencing the Ceridian Dayforce Earning Statement, processes all workers’ compensation claims with Chesterfield Insurance Company and ensures all applicable state and federal laws are followed.
• Perform related duties, as assigned.

Other HR Support

• Participates in various training and development programs related to HR Administration for newly arriving officers, and the periodic “HR Supervisory Training” to Pendel’s managers and directors.
• Serve as a back-up to the Benefit Specialist, as well as provide support to the other HR staff, as needed.
• Perform related duties, as assigned.

Disclaimer

• The above is not an exhaustive list of duties, and it may be updated and modified as needed by the HR Director or the Assistant HR Director for the smooth operation of the Human Resources Department or as needed by The Salvation Army in meeting the demands of the Mission. This is an in-office position.

Requirements:    

• Bachelor’s Degree in Business Administration, or equivalent minimum experience of six years in a personnel, or finance department with leave and benefit payment processing.
• Minimum of three years of, recent, leave administration experience preferred.
• Prior Ceridian Dayforce and/or UKG experience is strongly preferred, although experience administering benefits in another fully integrated HRIS environment can be substituted.
• Must be patient and willing to support an employee when he/she is dealing with health problems and be willing to communicate plan information in a kind and gracious way.
• Enjoys working where being exact is a requirement and being timely is paramount.
• Able to handle personal information with sensitivity and with necessary confidentiality.
• Outstanding organizational and follow-up skills.
• Excellent communication skills for dealing with people, some of which may be in crisis.
• Self-starter, detail oriented, logical, process-minded worker required.
• Must be willing to work in the office not virtually.
• Good working knowledge of word processing systems.
• PA Child Protective Services Law requires that all prospective employees complete the following clearance and background checks:  PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record/Fingerprint Check.
• Must have an understanding of and support for the Mission of The Salvation Army.

Contact: Please submit your resume and cover letter as instructed below.

External candidates interested in this position please apply online at http://careers.salvationarmy.org. 

Internal candidates interested in applying for this position please apply at http://internal-usesalvationarmy.icims.com.          

No Phone Calls Please.

Updated by the Divisional Human Resources Department on November 6, 2024
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 All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

The Salvation Army’s Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible.  Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ

and to meet human needs in His name without discrimination.

Requisition No. 2231