Legal Administrative Assistant - Duke Energy
Cincinnati, OH
About the Job
More than a career - a chance to make a difference in people's lives.
Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.
Please Note: this position would start January 2025
This position is located in Cincinnati, Ohio and will support the attorneys in the Office of General Counsel, with a focus on the administrative and logistical aspects of litigation insurance reimbursement reports, audit letters, the Litigation, Regulatory and Environmental quarterly reporting to the Duke Energy Board of Directors, responding to customer account subpoenas, and varying legal matters, among other duties and attorneys as assigned. Job duties and responsibilities include, but are not limited to, the following:
Responsibilities & Duties:
+ Drafts, edits, and proofreads correspondence, presentations, and litigation related documents in an accurate, complete, and timely manner and with a high level of attention to detail, using Word, Excel or other Microsoft products.
+ Assists with reviewing, proofreading, citing and quality checking all documents and work product.
+ Assists with all aspects of logistics relating to litigation insurance reimbursement reports, audit letters, the Litigation, Regulatory and Environmental quarterly reporting to the Duke Energy Board of Directors.
+ Assists with preparation and finalizing litigation insurance reimbursement reports, audit letters, the Litigation, Regulatory and Environmental quarterly reporting to the Duke Energy Board of Directors and presentations in an accurate, complete, and timely manner.
+ Timely and accurately maintains Excel spreadsheets and Team sites to support the work product.
+ Coordinates review of work product with executive officers, management of the Company, internal stakeholders and managing the process from draft to finalization.
+ Gathers documentation from internal resources and provides responses to customer account subpoenas.
+ Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.
+ Screens and prioritizes email and other correspondence; responds to requests and emails with little direction or supervision required.
+ Serves as a floater/back-up to support the Legal Administrative Assistant team, as needed.
+ Maintains attorney calendars and tracks deadlines using Outlook and SharePoint; schedules appointments, internal/external meetings; makes decisions on priority and changes calendars; arranges and coordinates all business travel, luncheons and/or dinner logistics; assists with tracking and timely paying attorney CLE and bar dues.
+ Assists with development and maintenance of Teams Sites, SharePoint sites, file shares, and SFTP sites or other electronic media, as needed.
+ Responds to inquiries in a prompt, respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.
+ Always maintains confidentiality when handling information of a confidential nature.
+ Serves as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems, including e-billing for the matters of the attorneys supported by this position
+ Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
+ Prepares expense reports and handles logistics.
+ Initiates and completes assigned projects as instructed and with a sense of urgency.
Basic Qualifications:
+ High school/GED AND two (2) years minimum of related work experience
Desired Qualifications:
+ Five (5) or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department corporate legal department or executive level support.
+ Proficiency with legal terminology.
+ Experience providing administrative support to an executive or senior management.
+ Experience providing administrative support to a litigation practice group.
+ Associate’s or Bachelor’s degree.
+ Experience supporting three or more attorneys and/or paralegals.
+ Regulated industry or utility experience.
+ Advanced working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
+ Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
+ Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
+ Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.
+ Demonstrated ability to appropriately handle highly confidential and proprietary information.
+ Demonstrated problem solving, decision making and analytical skills.
+ Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
+ Exercises professional judgment, integrity, respect, and professionalism.
+ Ohio Notary Public.
Working Conditions
+ Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location.
Travel Requirements
5-15%
Relocation Assistance Provided (as applicable) No
Represented/Union Position No
Visa Sponsored Position No
Posting Expiration Date
Monday, November 11, 2024
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
Privacy (https://www.duke-energy.com/legal/privacy)
Do Not Sell My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
About Duke Energy (https://www.duke-energy.com/our-company/about-us)
Read about our commitment (https://www.duke-energy.com/our-company/about-us/diversity) to supporting a diverse and inclusive workforce.
Learn how to set up job alerts here. (https://www.duke-energy.com/-/media/pdfs/our-company/careers/setting-up-job-alerts.pdf?la=en&rev=6962070124bd4580b5b0857fe0664750)
View a step-by-step application guide (https://www.duke-energy.com/-/media/pdfs/our-company/202704-ext-job-postiing-application-job-aid.pdf?la=en&rev=ef1520f25bbd47dcbdba4a0dbda6db8d) for assistance in completing the process. Contact our team (RecruitingOperations@duke-energy.com?subject=Duke%20Energy%20External%20Career%20Site) for questions on our hiring process.
Check on the status of your application on your Candidate Home (https://dukeenergy.wd1.myworkdayjobs.com/en-US/Search/userHome) page.
Brighter opportunities. Brighter futures. Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential. Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.
Privacy (https://www.duke-energy.com/legal/privacy)
California Consumer Privacy Statement
Duke Energy Notice to Employees: Government Contractor Whistleblower Protections (https://www.duke-energy.com/_/media/PDFs/external/2023-DE-Whistleblower-Notice.pdf)
Do Not Sell or Share My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.
Please Note: this position would start January 2025
This position is located in Cincinnati, Ohio and will support the attorneys in the Office of General Counsel, with a focus on the administrative and logistical aspects of litigation insurance reimbursement reports, audit letters, the Litigation, Regulatory and Environmental quarterly reporting to the Duke Energy Board of Directors, responding to customer account subpoenas, and varying legal matters, among other duties and attorneys as assigned. Job duties and responsibilities include, but are not limited to, the following:
Responsibilities & Duties:
+ Drafts, edits, and proofreads correspondence, presentations, and litigation related documents in an accurate, complete, and timely manner and with a high level of attention to detail, using Word, Excel or other Microsoft products.
+ Assists with reviewing, proofreading, citing and quality checking all documents and work product.
+ Assists with all aspects of logistics relating to litigation insurance reimbursement reports, audit letters, the Litigation, Regulatory and Environmental quarterly reporting to the Duke Energy Board of Directors.
+ Assists with preparation and finalizing litigation insurance reimbursement reports, audit letters, the Litigation, Regulatory and Environmental quarterly reporting to the Duke Energy Board of Directors and presentations in an accurate, complete, and timely manner.
+ Timely and accurately maintains Excel spreadsheets and Team sites to support the work product.
+ Coordinates review of work product with executive officers, management of the Company, internal stakeholders and managing the process from draft to finalization.
+ Gathers documentation from internal resources and provides responses to customer account subpoenas.
+ Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.
+ Screens and prioritizes email and other correspondence; responds to requests and emails with little direction or supervision required.
+ Serves as a floater/back-up to support the Legal Administrative Assistant team, as needed.
+ Maintains attorney calendars and tracks deadlines using Outlook and SharePoint; schedules appointments, internal/external meetings; makes decisions on priority and changes calendars; arranges and coordinates all business travel, luncheons and/or dinner logistics; assists with tracking and timely paying attorney CLE and bar dues.
+ Assists with development and maintenance of Teams Sites, SharePoint sites, file shares, and SFTP sites or other electronic media, as needed.
+ Responds to inquiries in a prompt, respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.
+ Always maintains confidentiality when handling information of a confidential nature.
+ Serves as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems, including e-billing for the matters of the attorneys supported by this position
+ Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
+ Prepares expense reports and handles logistics.
+ Initiates and completes assigned projects as instructed and with a sense of urgency.
Basic Qualifications:
+ High school/GED AND two (2) years minimum of related work experience
Desired Qualifications:
+ Five (5) or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department corporate legal department or executive level support.
+ Proficiency with legal terminology.
+ Experience providing administrative support to an executive or senior management.
+ Experience providing administrative support to a litigation practice group.
+ Associate’s or Bachelor’s degree.
+ Experience supporting three or more attorneys and/or paralegals.
+ Regulated industry or utility experience.
+ Advanced working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
+ Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
+ Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
+ Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.
+ Demonstrated ability to appropriately handle highly confidential and proprietary information.
+ Demonstrated problem solving, decision making and analytical skills.
+ Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
+ Exercises professional judgment, integrity, respect, and professionalism.
+ Ohio Notary Public.
Working Conditions
+ Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location.
Travel Requirements
5-15%
Relocation Assistance Provided (as applicable) No
Represented/Union Position No
Visa Sponsored Position No
Posting Expiration Date
Monday, November 11, 2024
All job postings expire at 12:01 AM on the posting expiration date.
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.
Privacy (https://www.duke-energy.com/legal/privacy)
Do Not Sell My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
About Duke Energy (https://www.duke-energy.com/our-company/about-us)
Read about our commitment (https://www.duke-energy.com/our-company/about-us/diversity) to supporting a diverse and inclusive workforce.
Learn how to set up job alerts here. (https://www.duke-energy.com/-/media/pdfs/our-company/careers/setting-up-job-alerts.pdf?la=en&rev=6962070124bd4580b5b0857fe0664750)
View a step-by-step application guide (https://www.duke-energy.com/-/media/pdfs/our-company/202704-ext-job-postiing-application-job-aid.pdf?la=en&rev=ef1520f25bbd47dcbdba4a0dbda6db8d) for assistance in completing the process. Contact our team (RecruitingOperations@duke-energy.com?subject=Duke%20Energy%20External%20Career%20Site) for questions on our hiring process.
Check on the status of your application on your Candidate Home (https://dukeenergy.wd1.myworkdayjobs.com/en-US/Search/userHome) page.
Brighter opportunities. Brighter futures. Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential. Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status. Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.
Privacy (https://www.duke-energy.com/legal/privacy)
California Consumer Privacy Statement
Duke Energy Notice to Employees: Government Contractor Whistleblower Protections (https://www.duke-energy.com/_/media/PDFs/external/2023-DE-Whistleblower-Notice.pdf)
Do Not Sell or Share My Personal Information (CA)
Terms of Use (https://www.duke-energy.com/legal/terms-of-use)
Accessibility
Source : Duke Energy
