Legal Administrative Assistant - Oberman Law Firm

Oberman Law Firm is a mid-size and nationally recognized law firm that is seeking to immediately hire a Legal Administrative Assistant, who is ready to join an exciting and energetic working environment. For more information about Oberman Law Firm, visit www.obermanlaw.com.

Duties/Responsibilities:

• Answer and transfer phone calls, screening calls when necessary to ensure efficient communication.
• Welcome and direct visitors and clients, ensuring a positive experience upon arrival.
• Maintain and organize filing systems, as assigned, ensuring easy retrieval of information.
• Retrieve information as requested from records, emails, and other related documents.
• Respond to and resolve administrative inquiries and questions in a timely manner.
• Prepare agendas and schedules for meetings, ensuring all necessary materials are ready in advance.
• Assist in maintaining office supplies and coordinate the maintenance of office equipment to ensure smooth operations.
• Perform other related duties as assigned to support the legal team and office operations.

• Candidate must have exceptional communication skills, the ability to professionally interact with clients, as well as have superior organizational and document preparation skills.
• Candidate must be motivated, self-starter, highly detail-oriented and manage tasks in a timely and proactive manner.
• Demonstrated proficiency in Microsoft Office (Including SharePoint and Excel) and other law firm related software.
• Ability to work independently, drive projects forward and manage deadlines with minimal supervision.
• Superior attention to detail.
• Ability to successfully handle multiple tasks/projects simultaneously within stated deadlines.
• Strong leadership, analytical skills and problem-solving abilities.
• Excellent interpersonal and organizational skills.
• Ability to interact effectively with individuals at all levels within and outside of the firm.
• Ability to organize files and willingness and ability to perform administrative function.

• Experience Required: 2 to 5 Years.
• Experience with web-based case management system, MyCase or Clio experience preferred, but not required.

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