Legal Administrative Assistant - Alliance Defending Freedom

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please review our Statement of Faith and Doctrinal Distinctives.

Legal Administrative Assistant

Alliance Defending Freedom is looking for a highly organized and focused Legal Administrative Assistant to join us in our Lansdowne, VA Office. As a Legal Administrative Assistant, you are a vital part of the US Legal Advocacy Team. In this role, you are responsible for assisting your assigned team members in a variety of administrative tasks.

Your Essential Responsibilities:

In this position, you will:

• Manage a variety of clerical responsibilities and projects with direct supervision
• Work and communicate with team members in the department and with other departments
• Proofread documents. Review grammar and sentence structure
• Prepare binders for attorneys, such as pleadings binders and research notebooks
• Maintain case file information in the Litigation database
• Maintain documents in an electronic document management system
• Prepare correspondence to clients, courts, and other attorneys. File basic court documents either by traditional “paper” methods or via CM/ECF
• Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork
• Prepare and coordinate travel itineraries
• Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
• Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
• Fax, scan, copy, and collate legal documents and exhibits
• Prepare UPS/FedEx shipping labels, packages, and letters
• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
• Create, maintain, and organize hard copy files
• Manage Outlook calendar for assigned attorneys
• Coordinate meetings, events, and office lunches, etc.
• Serve as backup for other assistants

Other Responsibilities (Non-Essential):

• You will be asked to perform related duties or special projects as assigned

Skills you need to succeed:

Demonstrated proficiency in:

• Strong administrative skills
• Strong time management skills
• Strong computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook
• Excellent organizational skills
• Excellent verbal, written, and interpersonal communication skills

Ability to:

• Anticipate the needs of your assigned team members
• Professionally handle confidential information
• Make sound decisions under demanding conditions
• Learn and apply other software applications

Education and/or experience:

• 1-3 years of legal administrative experience preferred

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE

COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.