Legal - Administrative Assistant - New York - Goldman Sachs & Company

JOB SUMMARY & RESPONSIBILITIES

• General administrative support (answering and covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
• Provides administrative support in a complex team environment to a group of VPs and Managing Directors
• Coordinate senior-level internal/external meetings and conference calls for the team
• Maintain detailed calendars and related logistics for the team
• Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
• Prepare and process travel and expense reports in a timely manner
• Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving
• Handle a number of vendor-related administrative duties, including but not limited to, matter creation and processing invoices
• Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems)
• Arranging internal and client meetings - booking of conference rooms, registering guests, and material preparations
• Create and edit documents (i.e., word, PowerPoint presentations, Excel spreadsheets, adobe etc.)
• Acting as the main point of contact for administrative queries for the department

NEN QUALIFICATIONS:

• Minimum 3+ years' experience as an Administrative Assistant in a corporate environment
• Excellent interpersonal and communication skills
• Organized, efficient, detail-oriented, and highly motivated
• Ability to solve problems quickly and efficiently
• Knowledge of general business, corporate and government cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Comfortable working with people at all organizational levels
• Maintains a positive attitude and has the ability to prioritize and remain flexible as priorities change
• Must have excellent judgment; be an independent thinker and resourceful
• Team player with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook

SKILLS / EXPERIENCE

• Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services industry
• Extensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skills
• Team player with a positive attitude
• Ability to communicate clearly, concisely and confidently
• Strong attention to detail
• Strong organizational skills
• Proactivity - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Discretion - ability to handle highly sensitive matters confidentially at all times

Salary Range
The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.