Legal Administrative Assistant - Ballard Spahr LLP

Department: Business and Transactions

Ballard Spahr LLP, is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Philadelphia office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.

Responsibilities include but are not limited to:

• Maintaining and processing case information, managing the progression of cases to final disposition.
  
• Creating, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions.
  
• Administrative duties which include travel coordination, scheduling meetings, maintaining attorney calendars and contact information.
  
• New client intake, file maintenance utilizing the firm's electronic records management system.
  
• Time entry and billing.
  

The selected individual must be very organized, have superior technical skills, a keen attention to detail, have excellent communication and interpersonal skills, and work in a fast-paced, team-oriented environment. Excellent time management skills and the ability to prioritize efficiently and effectively are required.

Qualified applicants will have 2-5 years of relevant experience with a law firm. Knowledge of standard B&T practices and transaction closings are a plus. Requirements include technical proficiency in Microsoft Office Suite, experience with document management, and time and billing systems. SharePoint experience is a plus.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.