Legal Assistant at Gables Search Group

Our client, a leading law firm, is seeking a highly skilled Legal Assistant to support a team of attorneys in Baton Rouge. This role offers an exciting opportunity to work in a dynamic legal environment where your contributions will directly impact the efficiency and success of the team. If you have strong organizational skills, a keen attention to detail, and a background in corporate or business law, or real estate legal experience, this could be the perfect opportunity for you.

Key Responsibilities:

• Utilize technology to ensure the attorneys operate efficiently and effectively.
• Prepare and format legal documents by transcribing, inputting, editing, and retrieving text and data using office software applications.
• Demonstrate knowledge of legal processes to ensure accurate preparation of client documents and timely filing.
• Coordinate and manage e-filings, including state court filings as needed.
• Manage incoming and outgoing correspondence, including mail and faxes, and scan and save documents into appropriate digital workspaces.
• Maintain attorneys' daily calendars, including scheduling meetings, appointments, and travel arrangements.
• Manage contacts and client information in Outlook.
• Open and close files, assist with conflict checks, and ensure all documents are correctly filed.
• Support attorneys with timesheet management and billing responsibilities, ensuring timely and accurate billing to clients.
• Process attorney reimbursements through ChromeRiver and manage client costs with Accounts Payable.
• Maintain strong, professional relationships with clients, using discretion and judgment in all interactions.
• Regular attendance and reliability are essential for this role.

Qualifications:

• High school diploma or equivalent required; an associate degree or business school certificate is a plus.
• 3+ years of legal secretarial experience in a law firm. Experience in corporate or business law, or real estate legal matters, is highly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF applications.
• Familiarity with legal practices, terminology, and court procedures.
• Strong organizational and multitasking skills, with the ability to work under pressure.

Why Join? This is an excellent opportunity to contribute to a reputable law firm, offering a collaborative work environment and opportunities to grow your legal administrative career. Attractive compensation and benefits package!

Apply today and be part of a team that values professionalism, precision, and dedication!