Legal Assistant - G117 - City Attorney - Columbus Consolidated Government

This position is responsible for providing administrative support to the City Attorney’s Office.

• Assists the City Attorney and the Assistant City Attorney in the performance of their duties; performs legal research; answers phone calls; files and retrieves documents.
• Compiles weekly council agendas; types ordinances and resolutions.
• Types and assists in drafting Resolutions and Ordinances at the direction of and under the supervision of the City Attorney or Assistant City Attorney .
• Assists in the entry of all documents on the City Attorney’s agenda into the Electronic Council Agenda Package computer software program on a weekly basis.
• Prepares all parchment paper copies of resolutions concerning board members, retirees, and deceased employees of the consolidated government; prepares paper copies of resolutions concerning all other recipients; corresponds with honorees to ensure their attendance at council meetings.
• Keeps records of all active civil litigation and coordinates payment of all invoices for legal services to the City Attorney’s Office.
• Assists in coordinating local bills with the local legislative delegation to the General Assembly.
• Compiles and maintains list of claims and lawsuits pending; prepares quarterly and annual reports.
• Tracks open and closed cases handled by City Attorney’s Office. Manages the file room.
• Prepares and administers the annual budget for the City Attorney’s Office; approves all financial transactions to ensure accuracy, proper funding, and availability of funds.
• Tracks, submits, and approves all personnel actions and records to include bi-weekly time entry records for the Office.
• Answers telephones; types correspondence; maintains calendar.
• Manages the law library in the City Attorney’s Office and ensures that the law library is stocked with all recent information; updates supplements.
• Has primary responsibility for purchases, invoices for office supplies, travel, continuing legal education, etc.
• Performs other related duties as assigned.