Legal Assistant - Huntsville, AL - University of Alabama System Office

The University of Alabama System is accepting applications for the position of Legal Assistant. This is an on-site position based in Huntsville on the campus of The University of Alabama in Huntsville (UAH). Reporting directly to the Chief University Counsel, the Legal Assistant provides a wide variety of administrative support to multiple attorneys and a paralegal in the UAH Office of Counsel.

Minimum Qualifications

• Ability to maintain strict standards of confidentiality.
• Excellent verbal and written communication skills.
• Excellent attention to detail.
• Ability to prioritize and manage multiple tasks while remaining flexible as urgent matters arise.
• Excellent organizational and project management skills.
• Strong technical skills, including proficiency in Microsoft Outlook, Excel, and Word.
• Professional appearance and demeanor.

Education/Training/Experience

• High school diploma or equivalent.
• Bachelor's degree preferred.
• A minimum of three (3) years of experience in an administrative role.

• Three (3) years of experience as a Legal Assistant/Legal Secretary at a law firm or legal office, preferred.

Responsibilities

• Provide confidential executive-level administrative support including screening phone calls, welcoming guests, and scheduling meetings.
• Receive and manage incoming and outgoing communications and documents using electronic document management systems.
• Review, analyze, and prepare client-submitted contracts, addenda, amendments, policies, and procedures for legal review by attorneys.
• Provide ongoing strategic training to stakeholders on campus.
• Notarize documents for faculty, staff, and students.
• Various other projects as assigned.

Salary/Benefits/Retirement - Salary is commensurate with skill level and years of experience of applicant. In addition to competitive pay and an emphasis on a healthy work-life balance, the University of Alabama System offers a valuable and comprehensive benefits package that includes health, dental and vision insurance; generous vacation, personal, sick and holiday leave; access to matching contributions in a 403(b) supplemental retirement plan; a tuition assistance program for employees, their spouse and eligible dependents; and life insurance. All benefits are subject to eligiblity. For more information on the benefits package, please visit the System's Benefits webpage.

All eligible employees are required by state law to participate in Teachers' Retirement System. This defined benefit program provides eligible, retired employees with a specific benefit payable monthly for the lifetime of the member. The value of this monthly retirement payment generally increases with each year of service. Upon service retirement, employees are also eligible to join the state's Public Education Employee Health Insurance Plan (PEEHIP).

Application Instructions - Applications (to include a letter of interest, resume, and three professional references) must all be submitted online. To apply, please visit: UA System Careers.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation does not automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction will receive an individualized review of the prior conviction before a hiring decision is made. The University of Alabama System is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.

APPLICATION DEADLINE: October 14, 2024