Legal Assistant - Virtual Company
Philadelphia, PA 19103
About the Job
- Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings).
- Manages and assists complex document production (including Bates Stamping).
- Drafts simple pleadings and correspondence.
- Prepares court filings (make copies for filing, service copies, prepare attorney service order slip).
- Files documents with various courts (traditional and e-filings).
- Prepares documents for mandatory e-filing for State and Federal courts (create pdf file; convert pdf file to a searchable document; bookmark all exhibits).
- Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy.
- E-filing in Federal courts and Court of Appeals.
- Prepares/finalizes discovery (propounded and/or responses).
- Prepares shell responses to propounded discovery accurately and efficiently.
- Communicates with court staff regarding various issues.
- Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.).
- Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines.
- Prepares Trial Memorandum and calendar all appearances/deadlines.
- Schedules local and out-of-town depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer.
- Coordinates Mediation dates.
- Scans and uploads documents to Neos.
- Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court.
- Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff’s Counsel).
- Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others.
- Other duties, as needed, to support the firm and office operations.
- Previous law firm experience (4+ years).
- Litigation experience.
- Exceptional organization skills.
- Excellent writing and communication skills.
- Ability to multitask and prioritize workload.
- Teamwork oriented.
- Proficient in Microsoft Office programs.
- Knowledge of legal terminology and principles.
- Ability to analyze legal documents and ensure accuracy.
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
- Ability to work independently and to carry out assignments to completion with limited guidance.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
