Legal Department Administrative Specialist R4349 - ATHENA Consulting LLC

OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION OVERVIEW:

Our client, a leading law firm with a commitment to excellence and innovation, is seeking a Legal Department Administrative Specialist to provide high-level administrative, technical, and professional support to the Legal Department Administrative Manager. The ideal candidate will assist in the administration and compliance of various programs, ensuring smooth operations within the department and handling confidential matters with discretion.

Key Responsibilities:

• ·Assist in the administration and compliance of legal department programs, policies, and procedures as directed by the Legal Department Administrative Manager.
• ·Answer routine questions via email or phone, and direct inquiries to the appropriate individuals when necessary.
• ·Organize and maintain department files and correspondence, ensuring they are updated and easily accessible.
• ·Handle sensitive and confidential information with the highest level of security and discretion.
• ·Generate and maintain spreadsheets, reports, and other documentation as needed.
• ·Schedule calls, meetings, and maintain department calendars for team members.
• ·Provide administrative assistance to other Legal Department members as requested.
• ·Complete additional administrative support duties and special projects as assigned.

Qualifications:

Experience:

• ·3+ years of professional administrative experience in a law firm setting is preferred.

Technical Skills:

• ·Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience using document management systems, such as iManage, is required. Experience with digital workflow platforms like ServiceNow is a plus.

Skills:

• ·Strong organizational skills and the ability to prioritize multiple tasks efficiently.
• ·Ability to work independently with minimal supervision and take initiative.
• ·Excellent communication (both written and verbal) and attention to detail.
• ·Ability to interact professionally with all levels of firm personnel.
• ·Adaptability and comfort with a fast-paced environment where priorities can shift.

Education:

Preferred:

• ·Bachelor’s Degree in a related field is preferred, but equivalent professional experience will be considered.

Physical Requirements:

·Ability to sit or stand for extended periods.

·Moderate or advanced keyboard usage.

·Standard hours of work: Monday through Friday. Some late nights and weekends may be required.

·Must be able to lift and move up to 25 pounds at times.

·Travel may be required up to 10% of the time.

·The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.