Legal Executive Admin Assistant - Post Consumer Brands

Headquartered in Lakeville, Minn., Post Consumer Brands, a business unit of Post Holdings, Inc., is dedicated to providing people and their pets with delicious food choices for every taste and budget. The company’s portfolio includes beloved brands such as Honey Bunches of Oats®, PEBBLES®, Grape-Nuts® and Malt-O-Meal® cereal, and Peter Pan® peanut butter, as well as Rachael Ray® Nutrish®, Kibbles ‘n Bits® and 9Lives® dog and cat food. As a company committed to high standards of quality and to our values, we are driven by one idea: To make lives better by making delicious food accessible for all. For more information about our brands, visit www.postconsumerbrands.com and follow us on LinkedIn for the latest news.

Post Consumer Brands recently acquired several iconic pet food brands, venturing into a new market while remaining true to our purpose to provide delicious and accessible food that our consumers love. We’re always searching the center store for the next exciting product to add to our portfolio, and right now, we’re growing and need passionate, driven individuals with diverse perspectives to help us reach greater heights. That’s where you come in. Join a team where your voice is not only heard but valued. Make a real impact on brands enjoyed by millions of people and their pets.

At Post Consumer Brands, we take pride in our longstanding legacy of making one of every five breakfast cereals families eat daily. Today, we’re just as focused on our future as we expand our grocery business with different shelf-stable foods, including snacks and peanut butter. We are committed to providing accessible and delicious food for families, and we’re always searching the center store for the next exciting product to add to our portfolio. As we soar to new heights, we need creative, determined individuals from all walks of life to join our team, where your unique perspective and ideas are acknowledged and valued. Be a part of a company that empowers you to make a difference that’s evident on grocery store shelves and families’ tables across North America.

Post Consumer Brands corporate headquarters in Lakeville, Minn. is about 20 miles south of Minneapolis and St. Paul, Lakeville has all the benefits of smaller town living with access to everything a large metropolitan area has to offer. Join more than 400 team members collaborating on the two-building campus to help put breakfast on the tables of millions of consumers in North America. 

OVERVIEW:

This part-time position is responsible for providing a variety of administrative and executive support services to the General Counsel and the entire Post Consumer Brands Legal department.  Prior experience in a law firm, corporate legal department or other law-related job setting is strongly preferred.  It also requires strong Microsoft Office skills, data entry and reporting skills, and exceptional organization, interpersonal, and computer skills.  Position requires the ability to understand legal processes and adjust to fluctuating assignments and workload.  This individual must be able to work independently with little to no supervision.  They must be highly organized, detail oriented and flexible while being able to maintain utmost confidentiality with situations that require a high degree of discretion, such as litigation management and mergers and acquisitions.

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Provide administrative support to the General Counsel and Legal organizations, which includes preparing PowerPoint presentations, financial reports, data entry and legal database management, travel arrangements, setting up purchase orders and coding invoices, preparing expense reports, meeting arrangements, etc.
• Coordinate individual and group calendars and manage the workflow and priorities of the General Counsel. Prioritize inquiries and requests while troubleshooting conflicts with little guidance; make judgments and recommendations to ensure commitments and responsibilities of the Legal Department are met.
• Management of the company’s legal matter filing system and contracts repository (Zycus iContract); update and manage permissions of Legal Department SharePoint site.
• Manage legal matters, law firm invoicing and payment using Thompson Reuters Legal Tracker platform, plus management of JDE and OnBase accounts payable systems for the entire Legal team.
• Prepare for and follow up on internal and external meetings including preparing documents using PowerPoint, Word, Excel and Outlook, managing meeting logistics, have a complete understanding of Microsoft Teams and use of all conference room equipment. Order, set-up and take down food service for meetings, as needed.
• Complete special projects as required or assigned including basic legal research, creating support documentation, contacting outside sources, etc.
• Arrange detailed travel plans/itineraries and compile documents for travel-related meetings. Arrange travel with PHI Corporate Travel, if needed, for use of corporate plane.  Compile and process expense reports.
• Proofread, notarize and ship legal documents, including real estate and intellectual property documents.
• Approximately 30 hours per week, with the majority of time spent at our Lakeville, MN headquarters location.

REQUIREMENTS

Education:

• Minimum of two years vocational/business school training in an administrative program.

Experience:

• At least five years’ experience in an administrative assistant role supporting attorneys and/or executive leadership.

Other Knowledge, Skills, and Abilities

• Strong interpersonal and solid organizational skills necessary. Strong proficiency in the use of Microsoft Office software required. Ability to multi-task and provide support to numerous individuals.  Individual must be highly organized, detail-oriented, flexible, and able to work under pressure at times to handle a wide variety of activities including those that are highly confidential and required a high degree of discretion.