Legal Operations Specialist - Axon
Scottsdale, AZ
About the Job
Join Axon and be a Force for Good.
At Axon, we're on a mission to Protect Life. We're explorers, pursuing society's most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other.
Life at Axon is fast-paced, challenging and meaningful. Here, you'll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.
Your Impact:
We are seeking a proactive and detail-oriented Administrative Support Specialist to join our world-class Axon Legal team. This role requires a professional adept at combining administrative support with specialized legal and financial assistance in a fast-paced legal environment. The ideal candidate will be SMART, ADAPTABLE, and UNSTOPPABLE - ready, willing and able to assist in all areas of our growing Legal team. Basic knowledge of legal and financial processes is a plus - enabling them to effectively manage legal documentation, oversee administrative tasks, and ensure smooth day-to-day operations. Responsibilities include assisting with management of the Legal team's budget, overseeing the Procure-to-Pay process, and providing general administrative support.
What You'll Do:
Procurement Process:
- Vendor Support and Maintenance: Partner with the appropriate Legal team member for outside counsel and vendor management and support.
- Outside Counsel Management Support: Assist in the coordination and management of outside counsel engagements.
- Purchase Orders: Generate and process purchase orders, ensuring compliance with company policies.
- Invoice Processing: Review and approve vendor invoices according to company billing guidelines, ensuring they align with purchase orders and contracts. Resolve discrepancies and process payments in a timely manner.
- Budget and Accrual Management/Liaison:
- Budget Support: Assist in monitoring and managing the legal department's budget along side the budget owner. Track expenditures, prepare budget reports, and support the analysis of financial performance under the guidance of department leadership.
- Accrual Management: Oversee the accrual process by recording and managing expense accruals and adjustments. Ensure accurate and timely reporting of accrued expenses.
- Reconciliation: Work with the finance team to reconcile accounts, address discrepancies, and help ensure accuracy in financial reporting.
Administrative Support
- Attorney/Paralegal Support: Provide a wide range of administrative and operational support to Legal team members.
- Communication Management: Review and delegate incoming and outgoing communications from the Legal department inbox, mail and voicemail.
- Department Workflow Coordination: Assist in coordinating workflow within various Legal departments within ServiceNow tracking system.
- Signature Coordination: Coordinate requests for signature (wet signature and DocuSign).
- Document Management: Maintain and update administrative records, including but not limited to contracts and policy documents. Ensure proper document retention and confidentiality. Assist with requests for various documents as needed.
- Contract Lifecycle Management (CLM) Maintenance: Assist in maintaining Axon's CLM (ContractPodAi) including but not limited to creating contract records, basic document generations, and template maintenance.
- Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, materials, and taking minutes when required.
- Process Adherence and Improvement: Ensure that administrative and financial processes comply with company policies, including purchase order requisitions reviews and approvals. Continuously evaluate and improve processes to enhance efficiency and accuracy and implement best practices and recommend improved processes.
- Legal Liaison: Serve as liaison to direct business partners to the appropriate individual or department within Legal. Partner with other Axon teams (e.g. Accounts Payable, PeopleOps, etc.) to obtain information needed to complete various forms.
- Other duties as needed
What You Bring:
- High school diploma or equivalent required; associate's degree or higher in business administration, finance, legal studies, or a related field preferred.
- Minimum of 1 year of experience as an administrative assistant preferred, with previous exposure to legal and financial administration.
- Demonstrated track record of intellectual horsepower, bias for action, and a pass-first attitude.
- Demonstrated ability to successfully work with a team and in a fast paced, dynamic team environment.
- Understanding of budget management, accrual processes, and financial reporting. Experience with financial software and tools.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with legal and financial management software (e.g., CLM software, D365, Legal Tracker).
- Strong attention to detail and organization/prioritization skills with exceptional organizational and multitasking abilities, and a keen attention to detail and accuracy.
- Strong written and verbal communication skills, with the ability to handle sensitive information and interact professionally with other Axon departments, vendors, customers and outside counsel.
- Ability to quickly learn legal terminology, procedures, and documentation.
- High ethical standards and professional integrity.
Benefits that Benefit You
- Competitive salary and 401k with employer match
- Discretionary paid time off
- Paid parental leave for all
- Medical, Dental, Vision plans
- Fitness Programs
- Emotional & Mental Wellness support
- Learning & Development programs
- And yes, we have snacks in our offices
Benefits listed herein may vary depending on the nature of your employment and the location where you work.
The Pay: Axon is a total compensation company, meaning compensation is made up of base pay, bonus, and stock awards. The starting base pay for this role is between USD 65,850 in the lowest geographic market and USD 105,360 in the highest geographic market. The actual base pay is dependent upon many factors, such as: level, function, training, transferable skills, work experience, business needs, geographic market, and often a combination of all these factors. Our benefits offer an array of options to help support you physically, financially and emotionally through the big milestones and in your everyday life. To see more details on our benefits offerings please visit www.axon.com/careers/benefits.
Don't meet every single requirement? That's ok. At Axon, we Aim Far. We think big with a long-term view because we want to reinvent the world to be a safer, better place. We are also committed to building diverse teams that reflect the communities we serve.
Studies have shown that women and people of color are less likely to apply to jobs unless they check every box in the job description. If you're excited about this role and our mission to Protect Life but your experience doesn't align perfectly with every qualification listed here, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Important Notes
The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions.
Some roles may also require legal eligibility to work in a firearms environment.
Axon's mission is to Protect Life and is committed to the well-being and safety of its employees as well as Axon's impact on the environment. All Axon employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures. Axon employees are empowered to report safety concerns as they arise and activities potentially impacting the environment.
We are an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion. We're committed to hiring the best talent — regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances — and empowering all of our employees so they can do their best work. If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email recruitingops@axon.com. Please note that this email address is for accommodation purposes only. Axon will not respond to inquiries for other purposes.
