Legal Practice Assistant - Ogletree Deakins

Our Portland, ME office has an opportunity for a Legal Practice Assistant to join the firm’s expanding labor and employment practice. On a day-to-day basis, Legal Practice Assistants work under the direction of attorneys and paralegals to whom the Practice Assistant is assigned.  Under general supervision, Legal Practice Assistants support the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.  This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned.

• Interact with clients via email, telephonically, and in-person.
• Schedule and calendar meetings and events.
• Coordinate and review docketing deadlines.
• Maintain electronic client files.
• Perform court filings in multi-jurisdictions, including e-filing.
• Assist in preparing attorneys for trial.
• Document preparation, review, editing, and
• Maintain attorney CLE records.
• Perform conflict checks.
• Prepare engagement letters and open new matters.
• Proactively update CRM database.
• Submit attorney expense reports.
• Other duties as assigned.

• 1+ years of experience as a legal practice assistant or legal secretary, preferably in a litigation practice.
• Familiarity with legal terminology, legal documents, and legal processes, including but not limited to state and federal court filing procedures helpful.
• Accurate typing, strong proofreading skills and high level of attention to detail.
• Experience using document management helpful.
• Strong computer proficiency in the use of MS Office, (including PowerPoint), time entry, electronic filing, and database software.
• Excellent communication skills, written and verbal.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently as well as with a team.

Please note, we are not working with outside recruiters for this position. 

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.