Legal Records Clerk at Fairfax County Government
Fairfax, VA
About the Job
Job Announcement
Under limited supervision, this position functions as a member of the Criminal Processing Team. Independently processes criminal cases within the primary functional areas including case management, financial operations, customer service, records management, and other administrative duties.
Depending upon the complexity of the processes, is responsible for two to four sub-functional areas and may be assigned responsibilities from a wide range of sub-functions, including felony, misdemeanors, traffic or juvenile appeals, subpoenas, extraditions, court orders, remands, search warrants, criminal court and grand jury processes, criminal term days, daily court trial calendars, as well as debt collection and calculation of fines, costs, and interest. Incumbent must be knowledgeable in all aspects of the Code of Virginia Statutes, the Rules of the Supreme Court of Virginia, and all county and Court rules, regulations, and policies that pertain to multiple categories of court and criminal proceedings.
Ensures accurate and timely processing of all criminal transactions to eliminate and/or reduce the personal liability of the Clerk of Court and to ensure that every citizen receives procedural due process and equal protection. Uses multiple databases to include: the Circuit Court Case Management System, and the Virginia State System.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Calculates and collects fines, court costs, and restitution;
Notifies defendants of court fines, fees, and restitution balances and payment options;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
PHYSICAL REQUIREMENTS:
SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
#LI-AL1
Requisition 24-02432
Under limited supervision, this position functions as a member of the Criminal Processing Team. Independently processes criminal cases within the primary functional areas including case management, financial operations, customer service, records management, and other administrative duties.
Depending upon the complexity of the processes, is responsible for two to four sub-functional areas and may be assigned responsibilities from a wide range of sub-functions, including felony, misdemeanors, traffic or juvenile appeals, subpoenas, extraditions, court orders, remands, search warrants, criminal court and grand jury processes, criminal term days, daily court trial calendars, as well as debt collection and calculation of fines, costs, and interest. Incumbent must be knowledgeable in all aspects of the Code of Virginia Statutes, the Rules of the Supreme Court of Virginia, and all county and Court rules, regulations, and policies that pertain to multiple categories of court and criminal proceedings.
Ensures accurate and timely processing of all criminal transactions to eliminate and/or reduce the personal liability of the Clerk of Court and to ensure that every citizen receives procedural due process and equal protection. Uses multiple databases to include: the Circuit Court Case Management System, and the Virginia State System.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Calculates and collects fines, court costs, and restitution;
Notifies defendants of court fines, fees, and restitution balances and payment options;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
- Two or more years of Court and/or legal experience.
- Two or more years of experience in providing front-line customer service.
- Knowledge of the Code of Virginia and regulations in relevant areas.
- Excellent attention to detail and organizational skills.
- Clear and concise oral and written communication skills.
- Experience working in a team environment.
- Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
- Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.
PHYSICAL REQUIREMENTS:
- Duties are primarily sedentary and performed in a normal office environment.
- Must be able to enter data into a computer and retrieve it.
- Must be able to push a cart or lift boxes, files weighing up to 20 pounds.
- All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
#LI-AL1
Requisition 24-02432
