Legal Secretary (Litigation)/Specialist Paralegal - Round Hill Search

A top-rated AmLaw 100 law firm in Century City seeks a legal secretary to support the general commercial litigation team. Experience in Commercial Litigation and/or Investigations and White Collar experience is preferred, but we encourage you to apply if you have a general litigation background.

RESPONSIBILITIES:

• Draft, edit, and format legal documents, including pleadings, motions, subpoenas, and correspondence.
• Manage attorney calendars, scheduling appointments, court dates, and deadlines.
• Prepare and file legal documents with courts, ensuring compliance with filing requirements and deadlines.
• Facilitate communication between attorneys, clients, and court personnel, handling inquiries and relaying messages.
• Conduct legal research using online databases and other resources to gather relevant case information.
• Assist attorneys in organizing case files, maintaining documentation, and tracking case developments.
• Transcribe legal documents, dictations, and correspondence accurately.
• Support billing processes by tracking billable hours and preparing invoices.
• Arrange travel plans and accommodations for attorneys attending hearings, depositions, or trials.
• Interact with clients professionally, providing updates and gathering necessary information.
• Coordinate logistics for depositions and hearings, including preparing witness files, organizing exhibits, and managing court reporters.
• Maintain and organize electronic and physical case files, ensuring accessibility and confidentiality.
• Utilize legal software for docketing, document management, and case tracking.
• Perform conflict checks and assist in opening new client matters.
• Provide general administrative support, including photocopying, scanning, and managing office supplies.

QUALIFICATIONS:

• At least four (4) years of legal secretarial experience or relevant legal experience required.
• Experience supporting general Commercial Litigation experience and/or Investigations and White Collar experience preferred.
• An Associate’s degree or Bachelor’s degree is preferred.
• Advanced ability to multi-task and effectively prioritize assignments, including collaborating, delegating, and working as part of a team.
• Must be detail-oriented.
• Advanced to Expert proficiency in English grammar, spelling, and punctuation rules.
• Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint.
• Advanced knowledge of timekeeping, expense processing, and billing.
• Proficiency in document management applications.
• Ability to work successfully in a fast-paced environment independently and as part of a team.
• Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolve conflict, and deliver results.
• Excellent written and oral communication skills are required.
• Strong ability to meet deadlines and provide results while supporting Firm policy and procedures.