Legal Secretary - Round Hill Search

Responsibilities:

• Delivers excellent work and superior service to the Firm’s internal stakeholders, attorneys, and clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of six or more timekeepers.
• Assists attorneys with meeting client-service support demands, including but not limited to providing telephone support (receiving calls, answering questions, and otherwise being helpful to callers), performing administrative tasks as requested, performing document production, uploading and saving documents, assisting with opening new matters and client intake requests, time entry and billing support, and other related tasks.
• Communicates with attorneys and assists in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeks guidance from the Human Resources Manager when workload demands and deadlines dictate. Takes the initiative and follows up with timekeepers to clarify tasks, outstanding items, or upcoming deadlines.
• Prepares mailings and internal paperwork, including expense reimbursements, messenger or courier vouchers, and other forms required by other support departments.
• Schedules various events and meetings. Works with the Travel Department regarding business trips, schedules conference rooms using the Conference Room Scheduler, and orders meals and refreshments for meetings as necessary. The Legal Secretary should anticipate peripheral needs for meeting requests and be available to welcome guests and clients on behalf of the attorneys.
• Proofreads, prepares, and processes legal documents and papers, including, but not limited to, editing documents and preparing redlines and tables of contents.
• Provides dependable, flexible support. Demonstrates teamwork by providing reception relief and backup secretarial and administrative support to others as requested by the attorneys and the Human Resources Manager; contributes to the assimilation of new legal and support staff.
• Demonstrates knowledge of the Firm’s secretarial policies and all applicable administrative procedures.
• Notary services and other duties as requested and assigned.

Requirements:

• A minimum of 5 years of law firm or equivalent experience is required, supporting six attorneys.
• Advanced skills in Word (using styles, track changes, and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook and Adobe Acrobat.
• Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients, and staff in person, by e‑mail, and by telephone.
• Must be detail-oriented, able to work independently and in a team environment, and implement high-priority projects.
• Demonstrated ability to multi-task and possess strong organizational skills.
• Ability to exercise discretion with confidential and sensitive information.
• Fundamental knowledge of legal terminology.
• Ability to provide a high level of customer service and clearly and effectively communicate verbally and in writing.
• District of Columbia notary is a plus.

Salary:

The expected annual salary for this position ranges from $68,000 to $96,000. The salary offered will be determined by a wide range of factors, including, but not limited to, experience level, education/training, and relevant skills. The Firm offers competitive benefits, including healthcare.

How to apply:

Please submit your resume as a WORD document for immediate review and consideration.

About Round Hill Search:

Round Hill Search is a leading boutique legal staffing, placement, and consulting firm headquartered in Los Angeles, California. Our founding principles, Excellence, Service, and Integrity, are woven through every aspect of our business, resulting in an unparalleled level of service for our candidates and clients. Visit us at www.roundhillsearch.com