Licensing Compliance Administrator - CMS Nexttech

Overview

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

Role:

The Licensing Compliance Administrator plays an essential role within the Licensing team; ensuring licensing, state regulatory requirements, and other assigned tasks are being carried out efficiently and accurately. The Licensing Compliance Administrator is responsible for providing administrative and licensing compliance support to the Company and guaranteeing the Company’s compliance with renewing and maintaining corporate and technician licensing and maintaining system database(s).

Benefits:

• Excellent Health Insurance options including a FREE employee only option
• Dental, Vision, Accident, Critical Illness, Disability and Supplemental Life Insurance options
• FREE life insurance equal to your annualized pay rate
• 401k with a 50% match up to the first 6% of your contributions
• 7 paid Holidays
• 2 paid Personal days
• 10 paid Vacation days

Min Compensation

Max Compensation

Responsibilities

Essential Duties and Responsibilities:

• Renew licenses prior to expiration date: gather supporting documents, submit check request, submit for signatures.
• File copies of submitted documents and correspondence and follow up until license is received – regularly.
• Document all activity in service management software. Filter on licenses expiring within 90 days as many jurisdictions do not send renewal notices. Take appropriate action to prevent any lapse in licensure and late fees.
• Maintain License Tracking screen with current info on all city/county/state licensing, tech licensing, and bonds.
• When licenses are received, scan and save into the Licensing Drive and update in service management software.
• Assist with permitting as needed, complete company portion of permits, provide completed documents to Licensing Coordinator for signature approvals; and once completed, send/provide operations tracking for permit package sent.
• Administrative/clerical functions: data entry, scanning, filing, mailing required documents etc.
• Request and maintain continuing education certificates for renewals and license maintenance.
• Scan bonds as received and enter into the service management software.
• Request and maintain certificates of insurance. Send and upload COIs to proper licensing offices, localities, and divisions.
• Follow-up on all tasks regularly until process is completed.
• Mapping and tracking of Technician licenses. Maintain license tracking sheet, if the required licenses are not obtained, provide the technician information to the Licensing Coordinator.
• Track, request and maintain required CEU’s data that is required for technician license renewals.
• Administer reporting and notifications to license holders on current status and continuing education requirements.
• All other duties as assigned.

Qualifications

Required Knowledge, Skills, and Abilities:

• Excellent computer proficiency
• Excellent ability to learn software
• Proficient in Microsoft office and Excel
• Strong written and verbal communication skills
• Strong computer proficiency
• Strong attention to detail
• Strong written and verbal communication skills
• Experience working in a fast-paced environment with changing priorities and goals
• Organized, detailed and self-motivated
• Ability to multi-task and problem solve
• Works well in a team environment as well as independently
• Must demonstrate organization and prioritization skills to manage time
• Demonstrated ability to adapt to new information, research for information and apply knowledge learned

• Ability to follow directions, complete detailed forms with accuracy
• Strong analytical and detail-oriented aptitude; a high degree of accuracy is required

Education and Experience:

• High school diploma or equivalent required; Associates degree highly preferred
• Prior Licensing and Compliance-related experience preferred

• Experience in HVAC Industry or other service business preferred

Physical requirements:

• Continuously able to work in office environment
• Able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer.
• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15 lbs
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing