Litigation Legal Administrative Assistant 269 - ATHENA Consulting LLC

OVERVIEW OF ATHENA:

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION OVERVIEW:

Our client, a leading law firm with a commitment to excellence and innovation, is seeking a skilled and experienced Legal Administrative Assistant for its Los Angeles office. The ideal candidate will have a minimum of 5 to 7 years of litigation experience, particularly in areas such as Complex Civil Litigation, Commercial Litigation, National Class Actions, Multi-District Litigation, Mass Torts, Business Litigation, and Trial Support. This role supports Shareholders, Of Counsel, and Associates in a fast-paced office environment.

Key Responsibilities:

• ·E-Filing and E-Service: Manage e-filing and e-service with Federal and State courts.
• ·Court Rule Proficiency: Maintain expertise in local court rules and procedures.
• ·Document Management: Utilize Microsoft Word (styles, numbering, schemes), Excel, Adobe, Workshare redlining, and Best Authority for preparing, proofreading, and revising documents.
• ·Litigation Support: Assist in preparing briefing binders, maintaining files, and managing records through FileSite/iManage (preferred).
• ·Calendaring: Manage deadlines and appointments using Vision Compulaw and Outlook.
• ·Client and Billing Support: Submit new business intake, conflicts checks, engagement letters, client billing, expense reimbursements, budgets, and check requests.
• ·Client Audit Coordination: Handle and coordinate client audit requests.
• ·Travel and Scheduling: Arrange travel, appointments, and calendar management.
• ·Communication: Display strong verbal and written communication skills for client interactions and team collaboration.
• ·Teamwork and Independence: Work independently and as part of a coordinated team, providing cross-desk support for the LA Office during absences or high-volume periods.
• ·Availability: Flexibility to work overtime as needed.

Qualifications:

• ·Minimum of 5 to 7 years of litigation experience, with a focus on Complex Civil Litigation, Commercial Litigation, National Class Actions, Multi-District Litigation, Mass Torts, Business Litigation, and Trial Support.
• ·Experience with Federal and State court e-filing and e-service.
• ·Proficiency in Microsoft Word, Excel, Adobe, Workshare redlining, and Best Authority.
• ·Familiarity with legal document management systems like FileSite/iManage (preferred).
• ·Strong organizational, communication, and multitasking abilities.
• ·Proficiency in calendaring tools such as Vision Compulaw and Outlook.
• ·Ability to handle client billing, audits, and administrative tasks efficiently.
• ·Experience in working with legal teams in a high-volume, fast-paced environment.

Physical Requirements:

·Ability to sit or stand for extended periods.

·Moderate or advanced keyboard usage.

·Standard hours of work: Monday through Friday. Some late nights and weekends may be required.

·Must be able to lift and move up to 25 pounds at times.

·Travel may be required up to 10% of the time.

·The statements in this Job Posting are intended to describe the general nature and minimum level of work required.  The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position.  Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law.  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.