Litigation Legal Assistant - Ultimate Staffing Services

Litigation Legal Assistant/Paralegal

Location: Palm Beach Gardens, FL

Position Overview

We are seeking a highly skilled Legal Assistant/Paralegal with a strong background in commercial real estate litigation to support a managing partner. This role involves extensive involvement in real estate closings, title work, and various litigation support duties, with a focus on organization and attention to detail throughout the closing process.

Key Responsibilities

• Document Preparation & Review: Draft, prepare, and review closing documents such as mortgage deeds, notes, affidavits, escrow agreements, purchase and sale agreements, UCC financing statements, powers of attorney, and more.
• Entity Formation & Management: Prepare formation documents (e.g., articles of organization, bylaws, stock certificates), file with authorities, and maintain corporate records.
• Title & Real Estate Documentation: Prepare and review title documents, including title insurance commitments and policies, title reports, legal descriptions, and objection letters.
• Financial Calculations & Pro-rations: Calculate adjustments and closing costs, preparing buyer's/seller's closing statements, settlement statements, and closing disclosures.
• Coordination & Communication: Liaise with clients, attorneys, bank/title company reps, surveyors, and agents to coordinate all aspects of the closing process, from initial contract to post-closing paperwork.
• Closing Process Management: Oversee real estate closings, organize files, prepare execution copies of documents, coordinate execution, and finalize post-closing tasks.
• Research & Compliance: Conduct litigation, business name, and UCC financing statement searches, prepare summaries and abstracts, and ensure compliance with legal requirements.

Job Requirements

• Education: Bachelor's Degree (ABA-approved paralegal certificate preferred)
• Experience: 5-7 years of commercial and residential real estate paralegal experience in a law firm, in-house legal department, or title company setting
• Technical Skills: Proficiency in Microsoft Word, Excel, virtual file management, iManage, HotDocs, and real estate software programs (such as ATIDS, DisplaySoft, or DoubleTime)
• Communication & Organization: Strong oral and written communication skills, with excellent organizational abilities to manage multiple projects with minimal supervision
• Research & Analysis: Demonstrated research and analytical skills, along with effective interpersonal and teamwork abilities to work closely with attorneys and professional staff

Benefits and Compensation

• Employment Type: Direct Hire preferred; Temp-to-Hire considered
• Salary Range: $60,000 - $70,000 (based on experience)
• Comprehensive

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.