Loan Collateral Documentation Specialist - Dallas Capital Bank

At Dallas Capital Bank, we are proud to bring a world-class banking experience that combines new technology with unceasing service to the Dallas metroplex, and the people who make it strong. We take pride in understanding our clients and the time to recognize their needs. Combining years of proficiency with a heart for service, our team is ready to partner with our clients and provide the support and guidance they deserve.

We are centrally located in Dallas at Spring Valley and Dallas North Tollway.

We are searching for a talented, analytical, and high-performing individual who wants stability, growth opportunity, and an excellent compensation and benefits package. The ideal candidate will be responsible for reviewing the daily closed loan report and the loan documentation, including imaged documents, once a loan is booked to the bank's core system to confirm the data entered is correct and verified using the final loan approval. Responsible for validating the data uploaded to the bank's financial and collateral exception tracking system is correct and responsible for clearing exceptions by obtaining updated financial and collateral tracking documentation as required.

ESSENTIAL RESPONSIBILITIES:

• Review new and renewed loan files after the funding of all loans once they have been booked into the bank's core system.
• Review and validate that financial and collateral ticklers are set up correctly for all new and renewed loan files to ensure the ticklers are monitored properly and promptly.
• Responsible for clearing all collateral and financial exceptions, which includes following up with the Client, Relationship Manager, and credit underwriting team when necessary, regarding Financials, SNDAs, Leases, etc.
• Monitor property insurance requirements on all real estate loans, including flood insurance on applicable loans, and take appropriate steps if the proper insurance is not in place; force the placement of insurance if required.
• Assist Loan Servicing by monitoring all escrowed loans to ensure third-party invoices are received and the insurance and property taxes are paid accordingly.
• Monitor and update the credit and collateral exception tracking system daily.
• Update the Bank's document Imaging platform as needed.
• Perform maintenance transactions on the loan system as required.
• Complete and/or approve loan payoff requests.
• Process paid loans (Paid Notes, Collateral Release, UCC, Flood terminations)
• Assist with research requests regarding loan servicing, exception tracking, collateral releases, etc.
• Assist the management team in the preparation of support material associated with internal and external audits and/or bank exams.

QUALIFICATIONS:

• University degree, college diploma, or equivalent work experience required.
• Minimum 3 years of experience in lending or loan operations with a thorough understanding and knowledge of banking and compliance laws and regulations associated with the lending function.
• Ability to read and understand complex materials, including attorney prepared loan documents, with the ability to convey complex information in a way that is easy for others to understand.
• Must have a thorough understanding and knowledge of lending regulations and compliance issues associated with various types of loans. (Commercial, Commercial Real Estate, Consumer, Letters of Credit, Participations).
• Knowledge of various types of lending contracts such as Deed of Trust, Mechanic's Lien, Promissory Note, Security Agreement, UCC recording, etc.
• Knowledge of the basic provisions of state and federal laws (Reg Z, HMDA, CRA) pertaining to lending, collateral, perfection of liens and valid checks.
• Ability to perform high volumes of work with regular interruptions under deadline pressure without losing accuracy.
• Ability to handle confidential information with discretion.
• Deadline-driven with exceptional attention to detail.
• Possess computer skills and be familiar with various software, such as Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint).
• A willingness to learn new procedures and adapt to changes in the work environment with a positive attitude, providing an example to other department employees.
• Knowledge of the purpose and functions of Loan Administration and how they relate to other departments such as Lending, Accounting, and Client Services Departments.

• Must be able to utilize standard business etiquette and work independently, adhering to policies and procedures, by utilizing judgment and discretion in problem solving.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time management, organizational, and problem-solving skills with the ability to multi-task and work in a deadline-driven environment.
• Must be self-motivated with strong attention to detail and a high level of accountability.

WORKING CONDITIONS / ENVIRONMENT:

HOURS: Monday Friday; 40 hours per week; 8:00am - 5:00pm

Some variation in work hours may be required as job duties demand.

Onsite; Non-Remote

TRAVEL: None

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The job operates in a generally comfortable and professional office environment with some moving about the bank. This role performs a variety of tasks under regular deadline pressure with changing priorities and regular interruptions. Can be stressful due to multiple reporting relationships. Pressure of incurring penalties and/or monetary loss as a result of inaccurate payoff quotes, release of wrong piece of collateral or promissory note, failure to file the necessary documents to perfect the bank's collateral, or CRA and HMDA data is incorrect and/or not submitted in a timely manner. Routinely uses standard office equipment such as telephone, computer, keyboard, mouse, photocopier, ten-key, filing cabinets and fax/scan machines. Verbal and written communication skills along with telephone and computer usage are critical to the job. Must be able to think quickly and effectively in the event of a demanding situation.

While performing the duties of this job, the employee is regularly required to talk and hear. Occasionally required to move about the bank and lift or move files and/or storage boxes up to 10 pounds and files within file cabinets or filing system. This role requires frequent repetitive use of a keyboard while viewing and working on a computer screen for extended periods of time.

Please note this job post is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee occupying this position. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.