Logistics Administration Specialist (Req #: 941) at Peckham Industries

Job Summary:

The Logistics Administration Specialist will play a crucial role in ensuring the financial accuracy and efficiency of paving and hauling projects by managing key accounting and administrative functions within the XBE platform. The ideal candidate will have a background in accounting and experience within the construction logistics industry. This role is vital in maintaining accurate job cost tracking and ensuring that all financial processes are handled with precision. The position currently reports directly to the Construction Controller.

Essential Functions:

1. Focused. Oversee accurate timecard entry and processing for truckers in construction projects, including verifying hours, ensuring compliance with labor agreements, and making adjustments as needed.

2. Dedication. Generate accurate invoices for hauling services, align billing with project agreements, process payments promptly, track payment status, follow up on overdue accounts, and ensure vendor compliance.

3. Measurement. Produce detailed reports and analyses on project costs, financial performance, and resource utilization, including job cost reports and weekly KPI distributions. Use these reports to identify trends, concerns, and cost-saving opportunities.

4. Results Matter. Ensure accuracy of job costs by monitoring and reviewing trucking aspects of paving and hauling projects, cross-checking data, reconciling discrepancies, and validating costs with project managers.

Requirements, Education and Experience:

1.2-5 years in Accounting, Finance, or a related field.

2.Experience in the construction logistics industry, particularly in paving and hauling projects, is highly desirable.

3.Proficiency in using the XBE platform or similar construction management software is preferred.

4.Strong analytical skills and attention to detail.

5.A minimum of intermediate Excel skills required.

6.Excellent interpersonal, written, and verbal English communication and presentation skills

7.Legal right to work in the U.S.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel:

Position may require up to 5-10% travel by personal vehicle to offices throughout the state of New York, and New England based on the needs of the business.

Work Environment/Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The ability to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

Values:

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.

Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law.

Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact Recruitment@peckham.com.