Logistics and Administrative Specialist - Chenega Corporation

Overview

Logistics and Administrative Specialist

Remote

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!  

Articus Solutions, LLC is a certified ANC 8(a), Small Disadvantaged Business (SDB) headquartered in Colorado Springs, Colorado. We provide world-class Engineering, Integrated Hardware and Software, Advisory & Assistance Services (A&AS), Program & Project Management, Subject Matter Experts, Financial & Administrative Services, and Records Management Services. Articus has extensive experience supporting customers throughout the US and around the globe and is a wholly owned subsidiary of Chenega Corporation. 

The Logistics and Administrative Specialist supports the U.S. Agency for International Development (USAID), Management (M) Bureau, and Office of Management Services (MS).

Responsibilities

• Prepares MOUs and supporting documents independently with appropriate content and minimal errors. MOUs, budgets, and supporting documentation must be prepared in accordance with the appropriate policies, regulations, and procedures. The Logistics and Administrative Specialist must demonstrate good judgment and an understanding of when to seek additional information. The incumbent must demonstrate knowledge of his or her assigned portfolio, using personal tools (checklists, spreadsheets, etc.) as necessary to accomplish this. The Logistics and Administrative Specialist must thoroughly review all related materials when preparing documents, ensuring all details are accurately captured.  The incumbent must be able to work with minimal oversight.
• Produce and draft all Tiger Team documents, including budgets, modifications, and memorandums necessary to deploy staff as assigned.
• Monitor Tiger Team requests inbox
• Ensure that all documents are error-free and accurate.
• Capture incoming field support requests, review Statement of Work (SOW), and interface with the mission to resolve any concerns/issues.
• Interface with USPSC staff regarding deployment requests.
• Develop the deployment MOU between the Tiger Team and Mission, outlining the duties and responsibilities associated with the deployment.
• Monitor actions and deadlines, and ensure all assigned tasks are completed in a timely manner by coordinating assigned actions well in advance of deadlines.
• Develop proficiency in preparing documents for actions through the Global Acquisition and Assistance System (GLAAS) in support of the Contracting Officer’s Representative (COR).
• Follow up with missions on GLAAS requisitions for salary and benefits.
• Track accruals through the USAID Phoenix accounting database.
• Serve as the primary POC for the Tiger Team on all requests for logistical and administrative support.
• Liaise with various offices, including the OAA Contracting Officers/Specialists, as required.
• Respond to field, M/MS/OMD, and OAA inquiries on PSC contract status, progress, and issues.
• Provide data analysis, ad hoc, and regular reports to OAA and/or M/MS/OMD, as required to support operational and programmatic demands.
• Maintain electronic and hard copy files and systems in compliance with USG, Agency, and office standards.
• Provide administrative support duties, including scanning, copying, filing, and other administrative support (making sure clearances and mandatory training are all completed and up to date) as needed.
• Track/manage the USPSC Tiger Team budgets to ensure the appropriate funds are utilized for each deployment and/or training.
• Maintain and update statuses of contract actions in the designated trackers
• Provide support to ensure that funds are de-obligated in a timely fashion following a deployment.
• Track/manage USPSC leave balances and ensure funds are appropriately accrued.
• Propose ways in which processes can be streamlined/improved and participate in training and other opportunities as relevant to the position and role.
• Coordinate onboarding for new USPSCs.
• Be knowledgeable of policy and procedures so as to convey current and accurate onboarding information when conducting PSC orientations for new hires.
• Develop and maintain any communications materials that may be needed, such as a newsletter.
• Other duties as assigned.

Qualifications

• Bachelor’s degree
• 5+ years of relevant experience that can be a combination of:
  • An intern, support contractor, government staff, or industry staff
  • Working in a logistics and management support role
  • Experience with financial management systems
• US Citizen
• Background check required

Knowledge, Skills, and Abilities:

• Communications. Excellent communication skills, both written and oral. Able to produce documents that receive minimal edits.  Must communicate with clients, team members, and other stakeholders in the contracting/deployment process.
• Technology. Superior computer skills and the willingness/ability to learn new software and database management tools quickly. (Microsoft Office in a network environment, Google Workspace, etc.)
• Organization. Process-oriented, efficient, and highly organized, with great attention to detail. Ability to work at a fast pace, balance priorities, manage multiple work streams, and consistently meet deadlines. Must demonstrate effective time-management skills, as well as the ability to respond to a high volume of daily email and verbal requests.  The incumbent should also demonstrate an understanding of requests or a willingness to seek clarification when requests are unclear. The incumbent should consistently identify and respond to all aspects of multi-part tasks.
• Self-motivated. The ability to effectively complete tasks independently and in a timely manner.  Demonstrates incremental progress and does not repeatedly make the same types of errors.
• Analytical. Strong ability to identify problems and solve them with demonstrable mathematical and reasoning ability.
• Professionalism and Teamwork. Customer service oriented with the ability to build strong relationships and work in a collegial, team environment.  Must be perceptive and willing to pitch in or volunteer when needed.  Must be able to work well with a range of personalities.
• Manage Multiple Work Streams and Balance Priorities.  Be able to handle multiple deployment and onboarding actions simultaneously while maintaining accuracy and timeliness. The incumbent should also be able to identify and prioritize actions based on the set due dates and urgent priority requests while meeting the necessary deadlines. The incumbent should communicate in a timely manner with the COR and/or Tiger Team Program Manager when unable to meet necessary deadlines.

How you’ll grow  

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn.  

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.  

Benefits  

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.  

Learn more about what working at Chenega MIOS can mean for you.  

Chenega MIOS’s culture  

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.  

Corporate citizenship  

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.  

Learn more about Chenega’s impact on the world.  

Chenega MIOS News- https://chenegamios.com/news/  

Tips from your Talent Acquisition Team  

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:  

Chenega MIOS web site - www.chenegamios.com  

Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm  

LinkedIn - https://www.linkedin.com/company/1472684/  

Facebook - https://www.facebook.com/chenegamios/ 

#Articus, LLC

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