Logistics Support Specialist | Onsite - Contract at TalentBurst, Inc.
Phoenix, AZ
About the Job
Job Title: Logistics Support Specialist
Duration: 6+ Months Contract
Location: Phoenix, AZ
Position Description:
• The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.
• Communicate and coordinate the use of department vehicles and other mobile resources; ensures mobile clinics and vehicles operate safely and effectively by planning, scheduling and coordinating routine and preventative maintenance, repairs, and cleaning.
• Use critical thinking skills to troubleshoot issues, make adjustments and communicate changes on little to no notice.
• Performs routine safety checks on vehicles and identifies needed vehicle maintenance and repairs and arranges for completion, maintains adequate fuel levels in specialty vehicles, submits vehicle work orders and additional charges or quotes for repairs 4. Create, prepare, update, and maintain complex spreadsheets, databases, monthly inspections, vehicle logs, fuel logs, and supporting fleet documents; compiles and analyzes data for reports.
• Trains to drive oversized vehicles and operate onboard equipment as applicable 6. Has the ability to learn, assist with, and develop processes with regard to the adoption of the new asset management system 7.
• Performs accurate record keeping for all vehicle related service events, including rebranding, mileage, process gaps and preventative maintenance, and downtime issues due to failures, recalls, or warranty 8. Works with Maricopa County Equipment Services and outside dealers and vendors to address typical and non-typical maintenance and repairs related to specialty vehicles and ancillary equipment.
• Utilize OnBase to purchase office needs such as: office supplies, first aid kits, AED parts, AMS software and hardware, etc.
• While attending community events, utilizing systems such as: Waystar, ASIIS, and ACHHHS to check and process insurance.
• Onboard and assist the department in developing processes for future planned purchases of oversized mobile units that are just below the need for a commercial license, electric vehicles, and electric charging stations, etc.
• Collect feedback from field teams about vehicle performance, cleanliness, event coordination, and resource allocation to improve program processes and increase efficiency; identify and report lessons learned 13. Participates in programs, projects, and tasks implemented by other departments, county, state, and federal government that impact department assets and processes, which also includes any future surveys, communication, and evaluations of performance.
• Assist with warehouse surveys, inventory surveys, and monthly/annually inventory audits.
• Assist with managing AED program. This includes device inspections, repairs, replacements, and ordering.
• Develop and implement training to department staff on new processes, accountability methods, and reporting.
• Participate in and assists supervisors and financial staff with monthly vehicle maintenance and fuel reconciliation reports, budget planning and purchasing.
• Assist in resource planning upgrades, and help programs with identifying new vehicle specifications, considering parking characteristics, safety, and security.
• Provide specialized assistance with system operations and coordination of programs and administrative functions.
• Implement phase objectives and strategies under supervisory guidance.
• Facilitate and conduct logistics project implementation meetings and presentations.
• Support programs with asset identification and tagging
• Implement operational auditing processes and procedures.
• Perform other duties as assigned
Skills Required
• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire.
• Experience in managing varying levels of projects. Understanding the concept of managing projects.
• Basic math skills. Intermediate skills in the use of Microsoft Office.
• Intermediate skills in the use of agency specific software applications.
• Ability to communicate well through written and oral means.
• Ability to gather, integrate, and analyze simple data.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality and be sensitive to political issues.
• Intermediate skills in the use of Microsoft Office.
• Intermediate skills in the use of agency specific software applications.
• Ability to communicate well through written and oral means.
• Ability to gather, integrate, and analyze simple data.
• Adaptability to new concepts and projects.
Experience Required:
• Experience with coordinating use of equipment among several programs/offices
• Experience writing operational procedures, developing and delivering training in-person, online, and in a telework environment
• Experience with overseeing the maintenance of vehicles and knowledge of mobile health units/recreational vehicles
• Experience utilizing Asset Management Software
• Experience managing projects (of any kind) with the ability to document the project, process and timeline
• Experience surveying materials and supplies
• Experience with data analysis and collection. Ability to present data in an understandable manner for the purpose of process improvement
• Experience Preferred
Education Required
High School Diploma Required
Education Preferred
#TB_EN
Duration: 6+ Months Contract
Location: Phoenix, AZ
Position Description:
• The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.
• Communicate and coordinate the use of department vehicles and other mobile resources; ensures mobile clinics and vehicles operate safely and effectively by planning, scheduling and coordinating routine and preventative maintenance, repairs, and cleaning.
• Use critical thinking skills to troubleshoot issues, make adjustments and communicate changes on little to no notice.
• Performs routine safety checks on vehicles and identifies needed vehicle maintenance and repairs and arranges for completion, maintains adequate fuel levels in specialty vehicles, submits vehicle work orders and additional charges or quotes for repairs 4. Create, prepare, update, and maintain complex spreadsheets, databases, monthly inspections, vehicle logs, fuel logs, and supporting fleet documents; compiles and analyzes data for reports.
• Trains to drive oversized vehicles and operate onboard equipment as applicable 6. Has the ability to learn, assist with, and develop processes with regard to the adoption of the new asset management system 7.
• Performs accurate record keeping for all vehicle related service events, including rebranding, mileage, process gaps and preventative maintenance, and downtime issues due to failures, recalls, or warranty 8. Works with Maricopa County Equipment Services and outside dealers and vendors to address typical and non-typical maintenance and repairs related to specialty vehicles and ancillary equipment.
• Utilize OnBase to purchase office needs such as: office supplies, first aid kits, AED parts, AMS software and hardware, etc.
• While attending community events, utilizing systems such as: Waystar, ASIIS, and ACHHHS to check and process insurance.
• Onboard and assist the department in developing processes for future planned purchases of oversized mobile units that are just below the need for a commercial license, electric vehicles, and electric charging stations, etc.
• Collect feedback from field teams about vehicle performance, cleanliness, event coordination, and resource allocation to improve program processes and increase efficiency; identify and report lessons learned 13. Participates in programs, projects, and tasks implemented by other departments, county, state, and federal government that impact department assets and processes, which also includes any future surveys, communication, and evaluations of performance.
• Assist with warehouse surveys, inventory surveys, and monthly/annually inventory audits.
• Assist with managing AED program. This includes device inspections, repairs, replacements, and ordering.
• Develop and implement training to department staff on new processes, accountability methods, and reporting.
• Participate in and assists supervisors and financial staff with monthly vehicle maintenance and fuel reconciliation reports, budget planning and purchasing.
• Assist in resource planning upgrades, and help programs with identifying new vehicle specifications, considering parking characteristics, safety, and security.
• Provide specialized assistance with system operations and coordination of programs and administrative functions.
• Implement phase objectives and strategies under supervisory guidance.
• Facilitate and conduct logistics project implementation meetings and presentations.
• Support programs with asset identification and tagging
• Implement operational auditing processes and procedures.
• Perform other duties as assigned
Skills Required
• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire.
• Experience in managing varying levels of projects. Understanding the concept of managing projects.
• Basic math skills. Intermediate skills in the use of Microsoft Office.
• Intermediate skills in the use of agency specific software applications.
• Ability to communicate well through written and oral means.
• Ability to gather, integrate, and analyze simple data.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality and be sensitive to political issues.
• Intermediate skills in the use of Microsoft Office.
• Intermediate skills in the use of agency specific software applications.
• Ability to communicate well through written and oral means.
• Ability to gather, integrate, and analyze simple data.
• Adaptability to new concepts and projects.
Experience Required:
• Experience with coordinating use of equipment among several programs/offices
• Experience writing operational procedures, developing and delivering training in-person, online, and in a telework environment
• Experience with overseeing the maintenance of vehicles and knowledge of mobile health units/recreational vehicles
• Experience utilizing Asset Management Software
• Experience managing projects (of any kind) with the ability to document the project, process and timeline
• Experience surveying materials and supplies
• Experience with data analysis and collection. Ability to present data in an understandable manner for the purpose of process improvement
• Experience Preferred
Education Required
High School Diploma Required
Education Preferred
#TB_EN
