Lot Coordinator - ADESA Portland - ADESA

ADESA is looking for a dedicated Lot Coordinator (Specialist) to work as part of our Lot Team. If you are a car enthusiast and love working in a fast-paced team environment, this job is for you!

Schedule: Mon-Fri 8am-5pm

Responsibilities and Duties:

• Perform duties in compliance with all contractual customer agreements.
• Working with an IPhone App, use AuctionTrac to scan inventory and record the movement of vehicles.
• Assist in assuring the inventory is in the proper designated areas of the lot at all times.  
• Help with a physical inventory on a periodic basis.   
• Act as liaison between auction and designated accounts as needed.
• Walk inventory with Rep.  Recommend repairs to mechanical and body shop based on the criteria for the account and to generate revenue.  
• Determine which vehicles need outside orders (dent demon, glass, etc.)
• Review and write repair orders and coordinate with shops for vehicles that need repairs.
• Working from assigned list, locate, number and place vehicles not needing shop work on spot.
• Determine or confirm mileage of vehicle for inside administrators. Perform physical verification of year, miles and VIN number of each vehicle before the sale.
• If required, communicate with Shop and Operational Personnel to ensure an efficient flow of inventory from check in, to inspections, to inventory, to shops, to sale line until vehicle is checked out.
• If shop work required, may place initial stickers on vehicles for designated shops.  May move vehicles requiring services from Mechanical Services Shop, Body Shop or Detail Shop to the proper staging areas at the required time. May assist in verifying units that need shop services are completed and are transported to their respective shops. 
• Flag vehicles, add final stickers, mark numbers on windshield and place on spot for the sale.
• Walk all vehicles with Reps prior to sale to check the quality of shop work and final recon.
• Take pictures of inoperable vehicles for the sale as needed (per customer request).  
• Track missing units and assist transporters in locating vehicles.
• May be responsible to locate redemption units upon request (becomes priority) and assist administrative staff to enable the vehicle to be released to the customer.
• Use PC and AMS (Auction Management System) to look up information regarding designated vehicles.  
• Use PC to enter repair orders into the VTrace system.
• May assist in educating the Vehicle Inspectors on the SOP for each account.
• May ensure arbitrated units are restocked into inventory and proper announcements are made.
• May identify and add/verify vehicle announcements and reports are accurate for pre-sale. 
• Dealer Consignment: Using basic diagnostic skills, determine if a "no start" vehicle should be moved to the Mechanic Shop
• Dealer Consignment: Using a hand-held device, may be responsible to create Live Block Listings.
• Sale Day: May be Responsible for operating gas dollies, lock out tools, or jump pack. 
• Sale Day: Assist with coordination of the sale line to ensure the line runs smoothly.
• Any other duties assigned by the designated manager.

Qualifications:

• Automotive experience required, auction experience preferred.
• Basic computer skills are required.
• Ability to work outdoors under any type of weather conditions.
• Must be at least eighteen (18) years of age.
• Must be qualified to operate a motor vehicle and possess a valid driver's license.

PERKS & BENEFITS:

• Medical, Dental, and Vision benefits.
• 401K with company match.
• Generous PTO (paid time off).
• A multitude of perks including student loan payments, reimbursement programs, discounts on vehicles, benefits for your pets, and much more.
• A great wellness program to keep you healthy and happy both physically and mentally.
• Access to opportunities to expand your skillset and share your knowledge with others across the organization.

ABOUT US

ADESA currently operates 56 locations throughout the US. Our Vehicle Service & Logistics Centers, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many locations serve as market hub distribution sites. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more.

As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us!

Legal:

Hiring is contingent on passing a complete background check and motor vehicle record check. This role is not eligible for visa sponsorship.

ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.