Maintenance Administrative Assistant - Suncoast Manor Retirement Community, Inc

Westminster Suncoast, a beautiful active living retirement community located in St. Petersburg is currently seeking a Admin Assistant to join our team.
Provides support to the community Maintenance Director. Schedules appointments, gives information to callers, takes dictation or transcribes, and otherwise assists the Director with clerical work and minor administrative and business deals. Maintain preventive maintenance and work request software.

Westminster offers a generous compensation and benefit package, including PTO, company paid Life insurance, LTD insurance, 403b, and Fitness Center.

To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.

EOE, DFWP – “We honor those who have served.”

ESSENTIAL JOB FUNCTIONS:
Comply with all applicable rules, standards and guidelines related to employment with Westminster Services and its communities.
1. Perform office and administration duties for the department, including entering work orders into the maintenance tracking software.
2. Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling.
3. Produce daily, weekly and monthly maintenance reports for review by the department.
4. Assist the department with processing invoices/receipts according to proper account coding system.
5. Assist the department with keeping track of the contractor’s insurance information and W9.
6. Assist the department’s secretary with additional duties.

The above job description is not to be construed as a complete listing of the assignments and
responsibilities assigned to any employee; nor are such assignments restricted to those precisely
listed in the description. This job description may change from time to time as the needs of the
organization change.

Education and/or Experience:
High School diploma or general equivalency degree (GED), 1-year experience and/or training or equivalent combination of education and experience.

Computer literate and MS-Office Suite experience including spreadsheets. Ability to learn and maintain the maintenance software platform.

Behaviors

Required

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Preferred

• Team Player: Works well as a member of a group

Motivations

Preferred

• Goal Completion: Inspired to perform well by the completion of tasks

See job description