Maintenance Administrative Coordinator at Colony Brands, Inc.
Janesville, WI
About the Job
Based in Janesville, Wisconsin, SC Aviation has offered a “world class” business aviation experience for more than 70 years
Today, as a Midwest Part 135 charter and aircraft management company, SC Aviation offers domestic and international private jet air charter and aircraft management services
We’re growing and know our continued success is dependent on our highly skilled, engaged, and customer-centric team
The Maintenance Administrative Coordinator is a trusted and valued partner to the entire maintenance team
This role provides administrative support while simultaneously ensuring our aircraft and equipment meet the highest standards
If you have an ability to cultivate strong relationships, enjoy working with people, and thrive in a fast-paced environment, then this role will be of interest to you!
What You’ll Do:
The Maintenance Administrative Coordinator is responsible for ensuring the accuracy of aircraft maintenance paperwork through daily work order reviews and managing documentation by tracking and correcting it as needed
They create and maintain accurate aircraft maintenance logs and prepare maintenance work packages for technicians
Additionally, they update computerized systems to assist in compliance tracking and scan and maintain digital aircraft maintenance records
The Aviation Maintenance Administrative Assistant will also be responsible for:
• Billing Assistance: Help with end-of-month billing and invoicing accuracy.
• Vendor Audits: File and maintain records of external vendor audits.
• Training Records: Manage maintenance department training records.
• Maintenance Logs: Create and maintain accurate aircraft maintenance logs.
• Report Preparation: Perform routine data entry and distribute standard and recurring reports
Today, as a Midwest Part 135 charter and aircraft management company, SC Aviation offers domestic and international private jet air charter and aircraft management services
We’re growing and know our continued success is dependent on our highly skilled, engaged, and customer-centric team
The Maintenance Administrative Coordinator is a trusted and valued partner to the entire maintenance team
This role provides administrative support while simultaneously ensuring our aircraft and equipment meet the highest standards
If you have an ability to cultivate strong relationships, enjoy working with people, and thrive in a fast-paced environment, then this role will be of interest to you!
What You’ll Do:
The Maintenance Administrative Coordinator is responsible for ensuring the accuracy of aircraft maintenance paperwork through daily work order reviews and managing documentation by tracking and correcting it as needed
They create and maintain accurate aircraft maintenance logs and prepare maintenance work packages for technicians
Additionally, they update computerized systems to assist in compliance tracking and scan and maintain digital aircraft maintenance records
The Aviation Maintenance Administrative Assistant will also be responsible for:
• Billing Assistance: Help with end-of-month billing and invoicing accuracy.
• Vendor Audits: File and maintain records of external vendor audits.
• Training Records: Manage maintenance department training records.
• Maintenance Logs: Create and maintain accurate aircraft maintenance logs.
• Report Preparation: Perform routine data entry and distribute standard and recurring reports