Management Trainee, Facility Management - CommonSpirit Health

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

This position is responsible for supervising engineering and/or facility management activities including operation and maintenance of hospital physical assets, at medical centers and operates under the supervision of a facility director or manager. Responsibilities include but are not limited to managing work order systems including completion, reporting, and quality control, analyzing department performance using budgets, CMMS reports, energy reports supervising the work of employees, maintaining performance standards and records, planning the work, and completing facility operational projects.

This position may include any combination of the following scope of responsibility:

● Responsible for managing technology systems and data
● Responsible for operations of non-hospital properties (clinics, medical office buildings, etc.)
● Responsible for operational projects
● Complete rotations in FMEI, Real Estate Services, Design and Construction, and Hospital Operational Departments

The Management Trainee, Facility Management carries out his/her duties by adhering to the highest standards of ethical and moral conduct, acts in the best interest of CommonSpirit Health and fully supports CommonSpirit Health’s Mission, Philosophy and Core Values. Reports directly to System Director, Facility Operations within National Real Estate Services while assigned to a facility and interfaces with the various people and teams across Divisions / Markets / Hospitals, as needed, for Facilities related initiatives and special projects as assigned.

● Management of the engineering or facilities department, staff and vendors. These responsibilities include but are not limited to supervising the work of employees, managing technology systems and data, maintaining performance standards and records, completing operational projects as assigned by director and managing the employees and vendors pertaining to projects.
● Achieves financial performance of department by managing to all expense budgets and cost containment targets, ensuring that expenditure authority and level are adhered to, and appropriately authorizing and forwarding, in a timely manner, all appropriate PO’s, invoices and financial details to the appropriate sources.
● Accomplishes budgets, verifies, and assures appropriate use of staff, materials, supplies and vendors.
● Maintains current records of all maintenance procedures.
● Maintains Preventative and Corrective Maintenance completion rate at or above program targets.

● Assists in the completion of the annual PQE. Assists Director, Facility Management and all other groups to maintain regulatory compliance accreditation readiness.
● Foster and maintain positive working relationships with Director, Facility Management, senior hospital administration, and all other constituents and
customers.
● Complete competencies as outlined in management training program.
● Completes rotations in Real Estate Services, Design and Construction, and Hospital Operational Departments.
● Networks with peers to build positive interdepartmental relationships, gain innovative ideas and sourcing of information.
● Leads implementation of continuous improvement initiatives that support operational excellence, financial stewardship, and national programs.
● Accomplishes smooth and timely communication and reporting.
● Actively participates in construction related activities as required

● Other duties as assigned

Accountabilities

● Operational Excellence by meeting or exceeding performance standards in engineering and facilities management providing monthly reports to leadership.
● Financial Stewardship adhering to expense budgets, cost containment targets, and financial procedures reporting month proper management and documentation of financial transactions related to facilities operations.
● Compliance and Readiness Supporting accreditation and regulatory compliance efforts, including the completion of PQE and maintenance of readiness for inspections and monthly Environment of Care Dashboards.
● Continuous Improvement and Innovation through tracking improvements efforts and action plans for employee surveys, value capture, and others.
● Training and Development Completing management training requirements through Pathways and other LMS programs.

● Bachelor’s Degree required in Engineering, Facility Management, Construction Management, Business Management, Real Estate/Property Management, or other similar. Recent graduate, within the last 12 months.
● Healthcare operational internship preferred.

● Construction internship preferred.
● General understanding of accounting and finance principles.
● Familiarity with blueprint reading, building codes, N.F.P.A., O.S.H.A.
● Experience with The Joint Commission EOC requirements preferred.
● Effective written and verbal communication skills.

● Ability to lead technical staff and contractors. Ability to build and maintain relationships with leaders from other departments.
● Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present
information and respond to a variety of analytical support requests.
● Ability to solve practical problems and deal with variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
● Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to prepare, analyze and present budgets, detailed financial and business case studies.
● Computer Skills: MS Office, Outlook, and Relational Databases.
● Knowledge of codes and standards typically acquired through work experience and/or college level coursework. These may include but are not limited to those that regulate the healthcare industry.