Manager, Accounts Payable/Accounts Receivable - Houston, TX - Empower Pharmacy

Position Summary:

Empower seeks an Accounts Payable/Accounts Receivable Manager, a key player in our Finance Department dedicated to upholding accuracy and excellence. This role goes beyond traditional management—it's about ensuring our financial operations are executed with precision and align with our high standards.

 

You'll take charge of our AP/AR processes, guaranteeing that every transaction and financial activity meets our rigorous criteria for accuracy and efficiency. Your focus will be on maintaining impeccable financial records, from vendor payments to cash flow management, and elevating our financial practices to the highest level of integrity and reliability.

 

In this role, your leadership will be pivotal in fostering a culture of excellence, mentoring your team to prioritize accuracy, and embedding best practices into every aspect of our financial operations.

 

Join us at Empower if you're driven by a commitment to precision and excellence, and ready to lead a team that's at the heart of our mission to provide quality, accessible healthcare.

Duties and Responsibilities:

• Interacts with cross-functional departments including Finance, Sales and Operations to insure the accounts payable and accounts receivable activities are timely and accurate.
• Optimizes department processes to increase accuracy and efficiency and provide strong leadership to the department.
• Supervises and mentors’ staff, providing guidance, training, and performance feedback as needed.
• Stays updated on industry best practices, emerging trends, and technological advancements in accounts payable automation.
• Develops, recommends, and implements continuous department improvement. Including process and policy updates to maximize department efficiency and meet operational needs.
• Maintains internal control procedures, accounting policies and audit requests to enforce policy compliance and report non-compliance events.
• Responsible for escalation of issue to management in timely manner.
• Fosters a culture that promotes innovation, collaboration, and professional growth that aligns with Empower's values.
• Partners with department leadership in the hiring process including interviewing, training, and onboarding new employees.
• Accounts Payable
  • Supervises, manages, and streamlines accounts payable processes across the company.
  • Serves as main contact for resolving invoicing issues.
  • Develops and implements policies, procedures, and controls to ensure compliance with company policies, accounting principles, and regulatory requirements.
  • Works closely with the Operations team on any payable issues due to purchase order errors and implements best practices for the accounts payable team.
  • Coordinates with Supply Chain to manage suppliers’ relationship and payment terms.
  • Oversees disbursement process including weekly payments, 1099 and tax related matters while ensuring alignment to current cash forecasts.
  • Manages the vendor onboarding process, including conducting vendor assessments, negotiating payment terms, and maintaining vendor relationships.
  • Reviews and approves invoices for accuracy, completeness, and proper authorization prior to payment.
  • Develops, implements, and maintains AP systems, procedures, and policies in adherence to company guidelines.
  • Prepares and analyzes accounts payable aging reports, cash flow forecasts, and other financial reports to support management decision-making.
• Accounts Receivable
  • Manages and performs Accounts Receivable activities of applying and collecting cash in a timely and accurate manner.
  • Creates a collections process and manages collection activities such as sending follow-up inquiries, rectifying past due accounts, and keeping track of cash receipts and cash forecast.
  • Leads the initiatives to develop, implement, communicate, and train Accounts Receivable processes and policies internally, including selecting implementing solutions/systems for automation.
  • Develops, implements, and enforces Accounts Receivable Department timelines including daily, weekly, and monthly requirements.
  • Creates and maintains weekly reporting of invoicing total, aging, cash receipts, and invoice adjustments.
  • Ensures accurate and timely application of cash by validating customer deals and G/L coding.
  • Solves all Accounts Receivable enquiries by working together with the internal resources and providing feedback timely.
  • Prepares balance sheet reconciliations and journal entry corrections.
  • Maintains the Accounts Receivable aging schedule.
• Performs other duties as assigned.

 

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

 

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel in order to access, input, and retrieve information from the computer and other office productivity devices. The employee is regularly required to move about the office and around the corporate campus. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.

Knowledge and Skills:

• Proven ability to perform strategic planning and priority setting for an accounts payable department.
• Detail-oriented with a commitment to accuracy and integrity in financial reporting.
• Strong leadership skills with an ability to motivate direct reports.
• Excellent analytical and problem-solving skills.

 

Key Competencies

• Customer Focus: Ability to build strong customer relationships and deliver customer centric solutions.
• Optimizes Work Processes: Know the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Resourcefulness: Secures and deploys resources effectively and efficiently.
• Manages Complexity: Makes sense of complex, high quality, and sometimes contradictory information to effectively solve problems.
• Ensures Accountability: Holds self and others accountable to meet commitments and objectives.
• Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Experience and Qualifications:

• Associates degree with 5 year’s applicable experience or a Bachelor's degree in accounting, finance, or related field; professional certification preferred.
• Minimum of 5 years of experience in accounts payable or related field.
• Minimum of 2 years of supervisory experience.
• Related experience in a large corporate environment.

Benefits:

• No-Cost Medication: Get your prescribed compounded medications at no cost, ensuring your health without the financial burden.
• Onsite Health & Wellness – IV Therapy Drips: Rejuvenate with complimentary onsite IV Therapy drips, enhancing your well-being and energy levels.
• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Telehealth visits: Access board-certified Doctors anytime, anywhere for you and your family.
• Paid & Volunteer Time Off: Enjoy paid time off for personal pursuits and contribute to causes you care about with volunteer time off.
• Paid Holidays (8 scheduled; 2 floating): Celebrate with eight scheduled holidays and two floating holidays, giving you flexibility and time for personal traditions.
• Life & AD&D Coverage: Secure your and your family's financial future with life and accidental death and dismemberment (AD&D) insurance.
• FSA (Flexible Spending Account): Manage healthcare expenses smartly with pre-tax dollars in a Flexible Spending Account (FSA).
• 401K Dollar-for-Dollar Up to 4%: Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Company Paid Long-Term Disability: Provided at no cost, which replaces 60% of your income if you become disabled for a long period of time.
• Flexible Schedules: Balance work and life seamlessly with our flexible scheduling options.
• Rewards & Recognition Program: Your hard work doesn't go unnoticed – enjoy rewards and recognition beyond your paycheck.

 

Additional Voluntary Benefits

• Accident Insurance: Pays a lump sum benefit to help cover expenses following an accidental injury.
• Hospital Indemnity Insurance: Enhance your peace of mind with supplemental hospital insurance for unexpected stays.
• Critical Illness: Protect your finances from the expenses of a serious health issue.
• Short-Term Disability: Protect your income during illness or injury with short-term disability coverage.
• Supplemental Life & AD&D: Add an extra layer of financial protection for you and your loved ones with supplemental life and AD&D coverage.
• Legal Services: Access professional legal assistance to address concerns confidently.
• Identity Theft Protection: Safeguard your identity and finances with our identity theft protection benefit.
• Pet Insurance: Care for your furry family members with our pet insurance coverage.
• Employee Assistance Program: Confidential counseling and support services for a holistic approach to your well-being.