Manager Admin. Design/Construction (Full Time, Day shift) - Nicklaus Children's Health System

Job Summary

Manages the design and construction including planning, organizing, directing, and controlling the construction administrative function of the hospital and all associated off-campus facilities. Responsible for providing leadership to the Design & Construction staff accountable for the management of new and renovation construction projects, as well as directly managing assigned complex and high-level projects. Provides direction to staff, contractors, architects, designers, and other vendors for all assigned facility project activities. Responsible for the development and implementation of design and construction standards, guidelines, best practices, departmental procedures, process improvement initiatives, contract development, and construction safety. Facilitates and monitors contract negotiations, advises staff on contract terms, design standards, construction delivery methods, safety and other general management responsibilities. 

Job Specific Duties

• Oversee and monitor staff and vendor project performance, financial reporting, and KPIs.  Selects, orients/trains, assigns, directs, evaluates performance, makes recommendations for personnel actions and supervises departmental staff.
  
• Oversees the department vendor pre-qualification and database, project database, document management, finances, close-outs and contracts. 
  
• Oversees permitting process, title search, AHCA and DNV critical documentation. 
  
• Maintains department Kronos as the administrator including paid time off. 
  
• Maintains inventory of construction department assets.  Manages inventory database. 
  
• Represents NCHS’s interests while overseeing day to day office activities for medium and major capital construction projects. 
  
• Works alongside other leaders on implementing different organization initiatives. 
  
• Directs and performs purchasing functions of the department in accordance with hospital policies and procedures. 
  
• Calculates and reports Project Management time to be capitalized against approved projects to Finance.
  
• Participates in monitoring, management, and preparation of operational budget. 
  
• Participates in strategic and facilities space planning sessions. Manages organizational furniture management process.
  
• Provides routine monthly project status update reports to leadership addressing costs and schedules, project statuses, KPIs, and compliance. Maintains departmental reports and records and collects statistical data for the Director. 
  
• Leads the development and implementation of design and construction standards, guidelines, best practices, departmental procedures, process improvement initiatives, contract development and construction safety. 
  
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, hazardous and infection control standards. Provides guidance and consultation to key personnel regarding policies/procedures, and standards. 
  
• Provides guidance to the staff responsible for the management of new and renovation construction projects as well as directly manages assigned complex and high-level projects.  
  
• Participates in project contracting, budgeting, and funding requests.

Minimum Job Requirements

• Bachelor's degree in architecture, Engineering, Interior Design, Construction Management (or) 10 years of related
  work experience  
  
• 4-7 years of experience in hospital facilities management, engineering, or construction management
  
• 1-3 years of supervisory experience

Knowledge, Skills, and Abilities

• Experience managing multiple healthcare projects of significant size and complexity is preferred.
  
• Project Management Professional (PMP) is preferred.
  
• Ability to implement NCHS procedures to ensure safety and security.
  
• Excellent organization skills.
  
• Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation.
  
• Proficient in Microsoft Office (Word, Excel, Access) and project management software.
  
• Ability to prepare project scope, budget and schedule documents; familiarity with construction contracts and construction delivery strategies.
  
• Ability to handle potentially sensitive situations by applying consultative skills in working with internal and external constituent groups.
  
• Ability to plan, organizes, motivate, mentor, direct and evaluate the work of others.
  
• Ability to prioritize work by making informed judgments and to develop solutions for complex problems.
  
• Ability to utilize project management tools.
  
• Specific knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.
  
• Knowledge of technical, professional and business in the fields of healthcare delivery, architecture, and construction and building design process.
  
• Maintains positive interpersonal relationships with patients, visitors, and other hospital personnel.
  
• Strong leadership ability and willingness to work with and supervise professional and non-professional personnel.
  
• Ability to plan, organizes, develop, implement, and interpret the program's goals, objectives, policies, and procedures of the department.
  
• A thorough knowledge of computer systems and applications that are and can be used in the department.