Manager, Grants Administration - AgeOptions

Are you looking for an opportunity to be 'hands on' and directly involved in not for profit operations, are you focused on the details and do you have a knack for continuous improvement? Can you lead and develop a team of professionals?

Are you committed to improving the quality of life and maintaining the dignity of older adults and those who care for them? Then, this position might be perfect for you!

AgeOptions is recognized nationally as a leader in developing and helping to deliver innovative community-based resources and options to older populations in transition and through our network of community agencies we serve over 200,000 people annually. At AgeOptions we believe that quality of life is essential to everyone, communities that care make a difference, knowledge is powerful, and good choices depend on reliable resources.

Our offices are conveniently located in downtown Oak Park, Illinois, near the Green Line ‘L’ and Metra train station. We offer a casual work environment with competitive salaries and a strong benefit package. To learn more about what we do, please visit our website at: AgeOptions

Overview of the Role:

This role facilitates the effective implementation of AgeOptions' funded partners efforts and grant making compliance. This role oversees multiple aspects of our grant-making process, including-- coordinating communication, ensuring compliance and quality in services and processes and procedures. Key responsibilities include developing and presenting recommendations on funding renewals, issuing legal agreements and contracts, and maintaining accurate records of grant allocations. The role also involves analyzing and reporting on programs and fiscal data, providing technical assistance and support to grantees, monitoring grantee performance for compliance and managing the closeout of all grants. This role will also oversee the process for Adult Protective Service (APS) cases and administrative reviews. This role will have a small but mighty team of direct reports.

This is new role based upon growth within AgeOptions!

• Procurement- Maintain procedures to ensure the procurement of services complies with Federal, State and Area Agency requirements. Review and approve grantee budgets and communicate findings, approval, commitments, etc.
• Grants Management- Responsible for the start to finish Grant Management process. Work with teams on data analysis, fiscal reporting and payments. Oversee revisions, monitoring, expenditures, close out and reconciliation
• Compliance Reviews-Lead a team responsible for Grantee Monitoring and Compliance. Look for ways of continuous improvement to assure compliance and quality, oversee fiscal compliance reviews and monitoring.
• Reporting and Technical Assistance- Lead a team responsible for Reporting and Technical Assistance
• Leadership and Development- You will be the direct supervisor of a team of individual contributors. Manage team performance, provide guidance and support and ensure goals and objectives are met. Coach and develop team members, provide performance feedback and reviews, foster a positive and collaborative work environment.

Who are we looking for? Someone with:

• Bachelor's degree in business, Social Services or liberal Arts or the equivalent in professional experience.
• At least 3 years in Grants Administration, Compliance, Regulatory Reporting or Grant Funding Operations.
• Advanced proficiency in Microsoft Office Suite, familiarity with CRM is a plus.

Key Competencies for Success:

• Stay on top of things- prioritize tasks, meet deadlines and maintain a high level of detail to both narrative and numerical data and reconciling discrepancies.
• Multi-Tasker- manage multiple projects simultaneously, you can work both independently and as part of an inclusive team.
• Proactive and self motivated with the ability to take initiative while considering the diverse needs ad perspectives of others.
• Communication- Able to synthesize information and communicate at various levels adapting to different situations and audiences
• Experience working cross-culturally to effectively engage with diverse groups and communities

Don't meet all of the requirements? We encourage you to apply, tell us why you want to work with us and what you can bring!

AgeOptions is an Equal Opportunity Employer where diversity is celebrated and we are committed to creating an inclusive environment for all

The starting salary range is $55,000-$68,000 annually; based upon an individuals experience, education and licensing and considering our internal equity.

In addition to your annual salary AgeOptions makes a 5% contribution to your 403(b) whether your contribute or not!!

This is a full time role and includes ability to participate in our medical, dental and vision plans