Manager, Lease Administration and Utility Management - Port of Seattle
Seattle, WA
About the Job
Some of what you'll be doing:
As a Manager, Lease Administration and Utility Management, you will manage the administration of the Maritime leases and other agreements, billing of rent and associated utilities, cost recovery, payment to utility providers and for street use permits, and tenant reimbursements, and limited utility and miscellaneous billing for The Northwest Seaport Alliance. You will also be responsible for training, procedure development, workflow analysis, liaison with other departments, database/billing system administrator and develop ad hoc reports.
+ You will be managing the Lease Administration and Utility Management team and will be responsible for hiring, training, evaluation, mentoring, career development, assignments and establishing departmental priorities.
+ You will plan, organize and manage the administration of all Maritime portfolio leases, licenses, easements, permits and other agreements.
+ You will liaison with other departments on utility or lease management issues.
+ You will liaison with utility providers such as Port of Seattle Stormwater Utility, Seattle City Light, Seattle Public Utilities, and Puget Sound Energy.
+ You will analyze common error conditions and determine and implement corrective actions including design of exception reporting, review/audit procedures, and recommendation of system enhancements.
+ You will be responsible for lease administration, utility billing and data reporting systems contracts by working with Central Procurement Office, legal and airport counterpart on renewals.
+ You will lead and participate in various Port-wide projects related to utilities, environmental and sustainability initiatives, agreement management and administration coordination.
+ You will be the system administrator for lease administration database management and billing software. You will also be working with system providers to resolve problems, testing and implementing new and future versions approving for implementation and coordination with Port Information and Communications Technology (ICT) team.
Who you are:
+ Experienced – You have four (4) years of experience in commercial real estate lease administration, to include two (2) years of supervisory/lead/mentor experience including leading a project or process.
+ Desired – We prefer you have two (2) years of experience managing utilities and are familiar with lease administration and utility management tools such as PROPworks and Jaspersoft.
+ Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
+ Efficient Communicator – You have strong interpersonal communication and collaboration skills which include written and verbal communication. You can also exercise discretion, tact, decisiveness and diplomacy in dealing with sensitive, complex, and confidential Port legal matters, personnel issues and employee situations.
+ Analytical Decision Maker – You are highly skilled at problem solving, identification, analysis, correction and making improvements to prevent problems in the future.
+ Leader – You have knowledge of managing employees in the administration of Real Estate agreements and Utility billing practices in a high-volume business-focused environment. You have strong knowledge of principles of management and training and evaluating employees, including performance reviews and discipline.
+ Tech Savvy – You have working knowledge of lease administration and utility management and reporting software programs, i.e. PROPworks, Jaspersoft, ENGIE (formerly Ecova), and Vitality Energy Management System.
+ Expertise – You understand the basic principles of accounting, finance, budgeting, planning, legal documents and commercial real estate. You also have knowledge of principles, practice and methods of organizational, economic and procedural analysis.
What else you need to know:
+ Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies.
+ Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion.
+ Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Why you'll love it here:
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.
+ Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
+ Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
+ Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
+ Holidays – More than ten days per year to celebrate with family and friends away from work.
+ Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
+ Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
+ Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
+ Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
+ Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
+ Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
+ Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:
Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here . IND123
Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .
Location: Downtown Seattle
Organization: Portfolio Management
Employee Status: Regular
Schedule: Full-time
Posting Expires: Nov 2, 2024, 1:59:00 AM
Minimum Salary: 133,383.00
Midpoint Salary: 180,460.00
Req ID: 002970
The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.
As a Manager, Lease Administration and Utility Management, you will manage the administration of the Maritime leases and other agreements, billing of rent and associated utilities, cost recovery, payment to utility providers and for street use permits, and tenant reimbursements, and limited utility and miscellaneous billing for The Northwest Seaport Alliance. You will also be responsible for training, procedure development, workflow analysis, liaison with other departments, database/billing system administrator and develop ad hoc reports.
+ You will be managing the Lease Administration and Utility Management team and will be responsible for hiring, training, evaluation, mentoring, career development, assignments and establishing departmental priorities.
+ You will plan, organize and manage the administration of all Maritime portfolio leases, licenses, easements, permits and other agreements.
+ You will liaison with other departments on utility or lease management issues.
+ You will liaison with utility providers such as Port of Seattle Stormwater Utility, Seattle City Light, Seattle Public Utilities, and Puget Sound Energy.
+ You will analyze common error conditions and determine and implement corrective actions including design of exception reporting, review/audit procedures, and recommendation of system enhancements.
+ You will be responsible for lease administration, utility billing and data reporting systems contracts by working with Central Procurement Office, legal and airport counterpart on renewals.
+ You will lead and participate in various Port-wide projects related to utilities, environmental and sustainability initiatives, agreement management and administration coordination.
+ You will be the system administrator for lease administration database management and billing software. You will also be working with system providers to resolve problems, testing and implementing new and future versions approving for implementation and coordination with Port Information and Communications Technology (ICT) team.
Who you are:
+ Experienced – You have four (4) years of experience in commercial real estate lease administration, to include two (2) years of supervisory/lead/mentor experience including leading a project or process.
+ Desired – We prefer you have two (2) years of experience managing utilities and are familiar with lease administration and utility management tools such as PROPworks and Jaspersoft.
+ Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
+ Efficient Communicator – You have strong interpersonal communication and collaboration skills which include written and verbal communication. You can also exercise discretion, tact, decisiveness and diplomacy in dealing with sensitive, complex, and confidential Port legal matters, personnel issues and employee situations.
+ Analytical Decision Maker – You are highly skilled at problem solving, identification, analysis, correction and making improvements to prevent problems in the future.
+ Leader – You have knowledge of managing employees in the administration of Real Estate agreements and Utility billing practices in a high-volume business-focused environment. You have strong knowledge of principles of management and training and evaluating employees, including performance reviews and discipline.
+ Tech Savvy – You have working knowledge of lease administration and utility management and reporting software programs, i.e. PROPworks, Jaspersoft, ENGIE (formerly Ecova), and Vitality Energy Management System.
+ Expertise – You understand the basic principles of accounting, finance, budgeting, planning, legal documents and commercial real estate. You also have knowledge of principles, practice and methods of organizational, economic and procedural analysis.
What else you need to know:
+ Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies.
+ Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion.
+ Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Why you'll love it here:
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.
+ Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
+ Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
+ Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
+ Holidays – More than ten days per year to celebrate with family and friends away from work.
+ Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
+ Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
+ Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
+ Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
+ Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
+ Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
+ Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:
Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here . IND123
Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .
Location: Downtown Seattle
Organization: Portfolio Management
Employee Status: Regular
Schedule: Full-time
Posting Expires: Nov 2, 2024, 1:59:00 AM
Minimum Salary: 133,383.00
Midpoint Salary: 180,460.00
Req ID: 002970
The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.
Source : Port of Seattle
