Manager of Academic Systems and Compliance - KIPP Colorado

About the Manager of Academic Systems and Compliance Role: This position will be a key member of KIPP Colorado’s Academic and Schools Leadership Team. Reporting to the Chief Academic Officer, this position partners with the Chief Academic Officer, Academic and Schools Leadership Team (Managing Director of Academics, Managing Directors of Schools), and key Home Office Team and campus leadership to establish and refine systems for communication, progress monitoring, standard operating procedures, compliance, and accountability. The person in this position must be skilled at building systems at a network level and navigating relationships among schools, regional staff and DPS, communicating effectively and influentially, and managing projects. This full-time position, is a part of our Regional Team, and is set to end on 06/30/2026. 

About KIPP: Together with families and communities, KIPP creates joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. KIPP is a national network of tuition-free, public charter schools open to all students. There are 255 college-preparatory KIPP schools in 20 states and the District of Columbia, serving more than 100,000 students. Nationally, KIPP students are graduating four-year colleges at three times the national average for low-income students. 

Who we are: KIPP Colorado Public Schools is a network of six free college-preparatory public charter schools open to all students. Our 350-person staff educates 2,600 students from ECE to 12th grade. At KIPP Colorado, we partner with our KIPPsters, educators, families and communities to ensure that we are all united around the goal of a choice-filled future for our KIPPsters. Our KIPP Forward Team supports our 1,000 high school Alumni as they create their own paths. Our core values of excellence, belonging, belief, advocacy and courage are central to who we are and how we operate at all levels of our organization.

What we do: We believe in the unique gifts and brilliance of every student. We believe in setting a high bar for joy and academic excellence to ensure the infinite possibilities our students have before them become a reality. We aspire to create and reinforce a culture of achievement, belonging and support. We know that every student is different and we personalize learning based on a student's needs, skills, and interests.

Role Responsibilities and More About How You’ll Spend Your Time in this Role

Professional Responsibilities 

• Believe deeply in the mission, values, and Race, Inclusion, Diversity, and Equity (RIDE) commitments of KIPP Colorado Schools and that all children can and will learn 
• Assume personal responsibility for student achievement 
• Read, internalize, and adhere to the KIPP Colorado Policies and Procedures manual and guidelines
• Provide an active presence, strategic supervision, and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)
• Take ownership for the development of your craft (meet 1x/1-2 weeks with a manager, implement feedback, engage in active practice, etc.)
• Commit to being prepared. Such as: internalizing and preparing for lessons; preparing for O3s/coaching, preparing for meetings, coaching, PD, etc. 
• Meet professional obligations including and not limited to meeting deadlines and honoring schedules 
• Consistently leverage existing professional tools, including but not limited to Google Suite (google documents, etc.) and Microsoft Suite (including but not limited to your KIPP Colorado email, Teams chat / meetings, Teams phone, and Microsoft outlook) 
• Maintain strong attendance each day and be on time to all responsibilities
• Collaborate with colleagues and seek feedback in the spirit of continuous improvement 
• Reflect on professional practices to meet individual professional development goals 
• Actively participate in professional development, grade level, and department meetings
• Actively engage and implement in all school-wide and Org wide professional development
• Serve as a positive, contributing member of a grade team or functional team, collaborating with colleagues to tackle common challenges and implement org and grade-wide initiatives
• Share candid, solutions-oriented feedback with peers and leadership on a regular basis, assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students
• Assist with both student and staff recruitment and engagement- including events, home visits, calls home, and other determined and related requirements
• Know that you role, professional development, org wide meetings, etc. may require you to travel around Denver to other KIPP Campuses, our Home Office, or other KIPP or PD events 
• Assist with other duties as assigned (such as but not limited to, lunch duty, arrival/dismissal duty, bathroom duty, school support duties, etc.) 

Academic Systems and Coordination 

• Manage the design and implementation of complex projects, strategies, change leadership, and trainings for regional leaders, school leaders, teachers, and other stakeholders to support strong instruction and ensure progress towards ambitious goals that improve outcomes for students at scale.
• Creates and maintains structures that support School Readiness planning and execution in partnership with the Academics and Schools Leadership Team. 
• Manage academic assessment tools, data systems (SchoolMint Grow, Sibme, etc.), and progress monitoring, including working with external partners like iReady and our internal teams at the Home Office and schools. 
• Liaises with DPS and external partners (including consultants), as needed. 
• In collaboration with Academic and Schools Leadership Team, track progress towards goals and make strategic decisions regarding collaboration and support or campuses, including vetting contractors, coordinating strategic planning needs, and collaboration between campuses and Home Office. 
• Lead on the annual curriculum procurement process including creation of inventory management system, communication with campuses, and a process to support judicial use of funds and ensuring schools have necessary curriculum for the first day of instruction. 
• Design and refine tools and resources in real-time to respond to campus and student needs, in support of academic and instructional goals. 
• Support communication tools - such as emails, documents, slides, etc. - to share progress or updates to a variety of regional, school, and community stakeholders. 

Supporting the Academics and Schools Leadership Team and Office of the CAO 

Serve as the key support for the Academics and Schools Leadership Team related to calendaring, scheduling, logistics, and delegated communication management. 

• Support and lead logistics coordination for Leader Development Weeks and Regional PD Days, in collaboration with our Strategy Team. 
• Manage details for complex meetings, schedules, and interviews while maintaining accuracy and confidentiality; ensure that meeting details are confirmed (attendance, time/duration, location, agendas, materials) and proactively plan for travel time and other logistical considerations
• Create and distribute draft agendas, provide advance materials, and execute follow-up for meetings and events as requested by the CAO 
• Manage projects, action item tracking, and key initiative progress monitoring 
• Manage cascading communication process for the CAO and Academics and School Leadership team, especially related to Strategic Plan Priorities and 
• Track deadlines and/or update organizational systems to best support productivity and effectiveness
• Coordinate staff learning, growth, and development opportunities and sessions

Maintaining Systems for Office of CAO

• Maintain a thorough working knowledge of KIPP Colorado to provide informed responses or support to internal and external stakeholders 
• Receive, sort, and distribute key information via email or team meetings to relevant Academics Team members 
• Oversee knowledge management, including Google Drive and Microsoft Suite organizations and upkeep, as well as other document responsibilities 
• Assist with clerical tasks, including typing, filing, proofreading, and data entry and validation, as requested 
• Keep the CAO well-informed of activities, results of efforts, and potential problems across the Academics team and campuses 
• Maintain confidentiality 
• Conduct oneself in a professional and appropriate manner 

Assessment and Compliance Leadership 

• Work with the HR Team to ensure compliance with all local, state, and federal academic programming requirements including, but not limited to, Read Act and state assessment by keeping the academic team abreast of any areas of compliance concern.
• Serve as a liaison between KIPP Colorado and Denver Public Schools to ensure completion of state assessments. 
• Serve as a project manager, thought partner and liaison on the Unified Improvement Plan process with KIPP Colorado campuses, Denver Public Schools, and the Colorado Department of Education. 
• Serve as a project manager, thought partner and liaison on the Black Excellence Plan process with KIPP Colorado campuses, Denver Public Schools. 
• Serve as a liaison and subject matter expert between KIPP Colorado teams (e.g. schools, operations, academics, talent) to ensure that processes and systems are documented, codified, and replicable. 

Role Level Specifics, Scope of Work, and Level of Responsibility

• For more about how you’ll lead at this level, please visit the KIPP Colorado Role Levels Matrix (this is an internal document, only)

About the skills and qualifications you will bring to this role:

• Bachelor’s or equivalent professional experience (required)
• Minimum 2 years of professional work experience as teacher, project manager, or school operations (required)
• Experience in non-profits, public schools, or charter schools (highly preferred) 
• Familiar with GSuite, social media, and common online platforms such as Zoom
• Prior experience exhibiting exceptional use of judgment and confidentiality (required) 
• A full understanding and Commitment to an Exceptional Student Experience (more about that HERE) (required) 
• Flexibility 
• Desire to work with youth from challenging situations
• Ability to manage data and communication through various platforms

• Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills
• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
• Proactive problem solver who demonstrates initiative and teamwork
• Strong work ethic coupled with an enthusiastic and passionate approach to one’s work

• Multi-faceted, multi-skilled, resourceful and willing to do whatever it takes to help the school reach a level of academic excellence
• High level of detail orientation and sound excellent organizational skills
• Strong communication, feedback and facilitation skills
• Strong analytical and problem-solving skills
• Articulate, professional demeanor with strong self-confidence and initiative
• Entrepreneurial mindset, with the creativity and versatility to work productively in a fast-paced environment
• Demonstrated ability to work in a fast-paced, high-energy environment with a proven ability to meet and complete multiple deadlines and tasks with meticulous attention to detail
• Strong interpersonal skills, with the ability to develop productive working relationships with stakeholders across functional and organizational lines
• Passionate commitment to KIPP Colorado mission and to high standards of excellence

Compensation and Benefits

Employee retention and satisfaction is imperative for KIPP Colorado. We seek to provide competitive compensation and benefits including the following:

• Competitive Market Salary: Starting salary for this role begins at $73,440 and is commensurate with experience
  • Please submit a comprehensive resume to assure all your experience is accounted for! Tip: We don't care if your resume is more than one page, we are eager to see and compensate you for all of your experience and accomplishments
• Excellent Healthcare Plan: 100% of employee-only monthly premium paid by KIPP Colorado and options for family enrollment and coverage, through United Healthcare 

• Time Off !!!: More than 6 weeks of annual vacation and Paid Time Off (PTO) 
  • Based on hire date, employees are eligible for up to 8 days of Paid Time Off (PTO) 
  • All employees receive summer break through an organization-wide closure, based on work location and position
  • Access to parental and medical leave: includes 6 weeks paid and 6 weeks unpaid for a total of 12 weeks (after your first year)

• Career Trajectory: Access to opportunity to move up, across schools, and grow your career during weekly coaching sessions to refine your craft 

• Mental Health Care: Immediate and ongoing access to mental health support through our Employee Assistance Program

• Technology & Access: Equipment provided: laptop & phone 

• Retirement Planning: Participation in the Colorado PERA retirement program, including a PERA 401k option
• Move to Join Us: Relocation reimbursement (when applicable)
• Additional Pay: Most schools offer various stipend opportunities
• Other Insurance Options: 
  • Wellness reimbursement
  • Voluntary employee, spousal, and child life insurance
  • Voluntary long term disability insurance
  • Voluntary short term disability insurance
  • Optional Basic Life and AD&D Insurance

• Additional Information: For more information, you can view our benefits FAQ here 

 
KIPP Colorado Schools is dedicated to equal employment opportunities and fair labor practices. KIPP Colorado Schools, KIPP Denver Collegiate High School, KIPP Northeast Denver Middle School, KIPP Northeast Elementary, KIPP Northeast Denver Leadership Academy, KIPP Sunshine Peak Academy and KIPP Sunshine Peak Elementary provide equal employment opportunities to all individuals based on job-related qualifications, and the ability to perform a job without regard to race, color, gender, gender identity, gender expression, religious creed, marital status, age, national origin, ancestry, genetic information, legally protected medical condition, veteran status, sexual orientation, or on any other basis made unlawful by federal, state or local laws. It is our policy to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds

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