Manager, Portfolio - IS Portfolio Governance - Full Time 8 Hour Days (Exempt) (Non-Union) - The University of Southern California
Los Angeles, CA 90001
About the Job
The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across Keck Medicine of USC to promote operational excellence and business growth
The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio
Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule
The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio
The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership
This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director
From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes
The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentation for their subportfolio is appropriately captured, kept up-to-date, and stored in a central location.Essential Duties:Ensures assigned projects are defined, managed, and communicated in a consistent, professional and effective manner
Includes but is not limited to:Delivering on scope, on time, within budget, and to an agreed-upon quality levelAdhering to the PMO defined processes, methodologiesMaintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)Updating centralized / co-owned reports and dashboards (e.g.,Utilizing departmental templates as intended and instructedServing as the primary liaison for assigned projectsFostering positive relationships with project team members and stakeholders.Help recruit and select project manager professionals into KeckSupport onboarding and offboarding off resourcesConduct performance review, mentoring, coaching sessions throughout the yearPartner with all employees to have a training plan in support of keck business needs and the individuals interest and skillsEffectively have and manage a succession plan for key roles on the teamSuccessfully managing health of the sub portfolio
This includes but is not limited to:Ensuring full inventory of projects within the sub portfolio are identified / capturedCalendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetingsEnsuring governance related risks, issues, action items and decisions are resolved / worked / madeAs appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee levelProviding timely, accurate and insightful inputs to ITEC related documentation and communications.Actively contributes to advancing the maturity and brand of the PMO by:Proactively identifying areas for improvement in the IS PMO’s project management capabilityLeading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvements)Being an active participant in – and actively facilitating – internal meetings (e.g., meetings not associated with a particular project, PMO Leadership meetings, 1:1 meetings with PMO Director, subportfolio project manager team all-hands) and trainingsContributing to the recruitment and selection of new PMO team members (contract and employee).Other duties as assigned.Required Qualifications:Req Bachelor's degree Information System, Information Technology, or related technical field.Req Master's degree Information System, Information Technology, or related technical field.Req Over 10 years Total post-collegiate relevant professional experienceReq 6 years Project management experience leading information technology projects, including requesting / securing approval to start projects through project closeoutReq 5 years Coaching, mentoring and providing day to day direction and support to employees andReq 2 years Implementing technology solutions in a healthcare provider environmentReq Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, project change controls)Req Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)Req Ability to manage multiple projects concurrentlyReq Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPointReq Exceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staffReq Creative, self-confident, and flexiblePreferred Qualifications:Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date
(Required within LA City only)The annual base salary range for this position is $133,120.00 - $219,648.00
When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.USC is a smoke-free environmentUSC is an equal opportunity, affirmative action employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety
Please refer to the Background Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.We provide reasonable accommodations to applicants and employees with disabilities
Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at
Inquiries will be treated as confidential to the extent permitted by law.Read USC’s Clery Act Annual Security ReportAffirmative Action and Equal Opportunity PlanPay Transparency Non-DiscriminationUSC is an E-Verify EmployerDigital AccessibilityIf you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio
Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule
The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio
The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership
This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director
From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes
The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentation for their subportfolio is appropriately captured, kept up-to-date, and stored in a central location.Essential Duties:Ensures assigned projects are defined, managed, and communicated in a consistent, professional and effective manner
Includes but is not limited to:Delivering on scope, on time, within budget, and to an agreed-upon quality levelAdhering to the PMO defined processes, methodologiesMaintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)Updating centralized / co-owned reports and dashboards (e.g.,Utilizing departmental templates as intended and instructedServing as the primary liaison for assigned projectsFostering positive relationships with project team members and stakeholders.Help recruit and select project manager professionals into KeckSupport onboarding and offboarding off resourcesConduct performance review, mentoring, coaching sessions throughout the yearPartner with all employees to have a training plan in support of keck business needs and the individuals interest and skillsEffectively have and manage a succession plan for key roles on the teamSuccessfully managing health of the sub portfolio
This includes but is not limited to:Ensuring full inventory of projects within the sub portfolio are identified / capturedCalendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetingsEnsuring governance related risks, issues, action items and decisions are resolved / worked / madeAs appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee levelProviding timely, accurate and insightful inputs to ITEC related documentation and communications.Actively contributes to advancing the maturity and brand of the PMO by:Proactively identifying areas for improvement in the IS PMO’s project management capabilityLeading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvements)Being an active participant in – and actively facilitating – internal meetings (e.g., meetings not associated with a particular project, PMO Leadership meetings, 1:1 meetings with PMO Director, subportfolio project manager team all-hands) and trainingsContributing to the recruitment and selection of new PMO team members (contract and employee).Other duties as assigned.Required Qualifications:Req Bachelor's degree Information System, Information Technology, or related technical field.Req Master's degree Information System, Information Technology, or related technical field.Req Over 10 years Total post-collegiate relevant professional experienceReq 6 years Project management experience leading information technology projects, including requesting / securing approval to start projects through project closeoutReq 5 years Coaching, mentoring and providing day to day direction and support to employees andReq 2 years Implementing technology solutions in a healthcare provider environmentReq Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, project change controls)Req Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)Req Ability to manage multiple projects concurrentlyReq Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPointReq Exceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staffReq Creative, self-confident, and flexiblePreferred Qualifications:Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date
(Required within LA City only)The annual base salary range for this position is $133,120.00 - $219,648.00
When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.USC is a smoke-free environmentUSC is an equal opportunity, affirmative action employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety
Please refer to the Background Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.We provide reasonable accommodations to applicants and employees with disabilities
Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at
(213) 821-8100
, or by email at uschr@usc.edu
Inquiries will be treated as confidential to the extent permitted by law.Read USC’s Clery Act Annual Security ReportAffirmative Action and Equal Opportunity PlanPay Transparency Non-DiscriminationUSC is an E-Verify EmployerDigital AccessibilityIf you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$114942.htmldSummaryLocation:
Los Angeles, CA - Health Sciences CampusType: Full time
Source : The University of Southern California