Marketing, Communications & Membership Department Coordinator - AAOS

You are a highly organized and detail-oriented professional with a passion for marketing and communications. You thrive in a dynamic environment and excel at multitasking and look forward to being the backbone of the department, ensuring smooth operations and supporting our talented staff. From scheduling conferences and meetings to gathering crucial data for reports, your contributions will be essential in driving our success.

If this sounds like you, please read on! 

This position supports the Marketing & Communications department by carrying out the daily and ad hoc tasks that keep the department functioning and help facilitate the duties of individual staff. Key tasks in this role include scheduling conferences or meetings, gathering information for reports, organizing data, facilitating inter-departmental communication and handling travel arrangements.  

• Assists in the development and implementation of marketing campaigns, product promotions, thought leadership, public relations, collateral, social media, web-based initiatives, and other marketing and communications activities. 
• Prepares materials for daily department needs; e.g., meeting agendas, calendars, reports, PowerPoint presentation decks, etc. 
• Coordinates team meetings and gatherings   
• Manages TDS JIRA ticket request and follow-up for the department 
• Review and analyze vendor proposals and solicitations  
• Assists staff in managing and monitoring marketing costs and allocations for department budget.  
• Manages CMO’s calendar, meeting requests, travel schedule, etc. 
• Prepares CMO’s expense reports; reconcile statements to ensure all expenses have been captured 
• Facilitates communication between departments 
• Manages inventory of all department supplies 
• Assists with marketing program support for webinar promotions 
• Assists MCM team members on an ad hoc basis with various marketing and communications projects as needed 
• Provides support for Councils and Committee staff liaisons such as drafting and disseminating meeting agendas and meeting minutes.  

Exemplifies the following essential values of the Academy: 

• Teamwork: Effective collaboration and team-focus to solve complex problems and drive innovation. 
• Empowerment: The authority, information, and skills to make decisions and drive results. 
• Accountability: Ownership of process and results that drive decisions and ensure implementation. 
• Mindset of Growth/Continuous Learning: Focused on and invested in self and staff development to become more adaptable, making the Academy more agile, innovative, and sustainable. 

Travel: 

• Up to 5 days per year

Qualifications:

Required: 

• Strong communication (written and oral) and leadership skills 
• Attention to detail, follow-up and perseverance 
• Analytical and problem-solving skills 
• Organizational and time management skills 
• Ability to work both independently and in a team environment 
• Strong knowledge and experience with Microsoft Office (Excel, Word, PowerPoint) 
• Understanding of data within marketing environment      

Desired:  

• Association or other Not-for-profit organizational experience

Salary Range: $55,000-$65,000

Join us in shaping AAOS’ success! If this resonates with you, apply today by sharing the following:

-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.

-Resumes must be accompanied by a cover letter with salary expectations to be considered. 

Please note: 

This hybrid position is based in Rosemont, Illinois and is open to applicants who are able to commute weekly to this office.

Applicants must already be authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of work visas.