Marketing Events Coordinator - DLA Piper
Palo Alto, CA
About the Job
DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Summary
The Events Coordinator organizes logistics of various small to mid-sized events including branded and co-branded programs, business development functions, client entertainment, networking and appreciation events; practice and sector group events and other events tied to key firm strategic initiatives. The position performs all responsibilities with a commitment to providing “white glove service” to the firm’s attorneys and professional staff, as well as firm clients and business partners. The Events Coordinator reports to the Sr. Manager Marketing Events and works closely with other members of the events team and marketing department.
Location
This position can be remote. Candidates should reside within reasonable commuting distance to the home office and must be based in one of the following offices: San Francisco, CA or Palo Alto, CA.
Responsibilities
+ Serves as a lead or support team member responsible for planning, coordinating and executing an event including invite creation, list management, venue sourcing, menu selection, vendor selection and management.
+ Collaborates with event stakeholders (attorneys, marketing managers and business development team) to coordinate staff/client events including dinners and receptions. Works closely with internal teams to plan and execute events that meet expectations for client appreciation and/or recognition.
+ Responsible for the administration of CVENT platform. Creates invitations, builds registration pages and microsites, manages attendee lists and profiles, creates reports, and updates and maintains data pre and post event.
+ Coordinates and orders promotional items, speaker gifts and marketing items.
+ Creates and develops relationships with vendors and industry professionals.
+ Ensures events are delivered on time and on budget.
+ Travels as needed for on-site event execution.
+ Other duties as assigned.
Desired Skills
The Events Coordinator must possess solid project management skills and be capable of working well under pressure. Adapts quickly to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional demeanor are required to interact with lawyers, clients and staff on a regular basis. Stays current on industry trends and best practices and attending webinars and seeking opportunities for professional growth are strongly encouraged. Works effectively with all levels of management across departments. Other attributes include being detailed-oriented with a strong work ethic and excellent organizational skills. The Events Coordinator has outstanding problem-solving skills to handle a variety of projects and assignments simultaneously. Strong proficiency in Microsoft Office and some knowledge of event technologies required.
Minimum Education
+ High School Diploma or GED
Preferred Education
+ Bachelor's Degree in Marketing, Business Administration, Liberal Arts, or related field
Minimum Years of Experience
+ 2 years’ experience in event planning required
+ Experience working with budgets and knowledge of CRM and CVENT preferred
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
+ Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
+ Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
+ Provide timely, accurate, and quality work product;
+ Successfully meet deadlines, expectations, and perform work duties as required;
+ Foster positive work relationships;
+ Comply with all firm policies and practices;
+ Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
+ Ability to work under pressure and manage competing demands in a fast-paced environment;
+ Perform all other duties, tasks or projects as assigned.
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Environment
Remote / Work-from-home
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
Application Process
Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .
Agency applications will not be considered.
No immigration sponsorship is available for this position.
The firm’s expected hiring range for this position is $36.45 - $47.39 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
#LI-KZ1
#LI-Remote
_DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran._ Job applicant poster viewing center (https://mandatoryview.com/?LicenceId=09b17fa3-b781-4022-bfdd-ec61a570463c&ProductType=OnlineApplicant) _._
DLA Piper is, at its core, bold, exceptional, collaborative and supportive
Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Get to Know Us
We invite you to learn more about us. Please visit the following pages for more information about DLA Piper.
Laterals (http://www.dlapiper.com/en-us/careers/laterals)
Lateral Partners
Law Students (http://www.dlapiper.com/en-us/careers/law-students)
Business Professionals
Recruitment Agencies:
Per the terms of our agreement, all candidates must be submitted through the firm’s agency portal for consideration. If you have an agreement with the firm, please log in to the agency portal via the following link (https://www.myworkday.com/wday/authgwy/dlapiper/login.htmld?redirect=n) to review positions accepting agency submissions.
_Lawyer Positions Only:_ If you do not have an agreement with us and would like us to consider candidates, please send a blind candidate profile to legalrecruiting-bos@dlapiper.com
Summary
The Events Coordinator organizes logistics of various small to mid-sized events including branded and co-branded programs, business development functions, client entertainment, networking and appreciation events; practice and sector group events and other events tied to key firm strategic initiatives. The position performs all responsibilities with a commitment to providing “white glove service” to the firm’s attorneys and professional staff, as well as firm clients and business partners. The Events Coordinator reports to the Sr. Manager Marketing Events and works closely with other members of the events team and marketing department.
Location
This position can be remote. Candidates should reside within reasonable commuting distance to the home office and must be based in one of the following offices: San Francisco, CA or Palo Alto, CA.
Responsibilities
+ Serves as a lead or support team member responsible for planning, coordinating and executing an event including invite creation, list management, venue sourcing, menu selection, vendor selection and management.
+ Collaborates with event stakeholders (attorneys, marketing managers and business development team) to coordinate staff/client events including dinners and receptions. Works closely with internal teams to plan and execute events that meet expectations for client appreciation and/or recognition.
+ Responsible for the administration of CVENT platform. Creates invitations, builds registration pages and microsites, manages attendee lists and profiles, creates reports, and updates and maintains data pre and post event.
+ Coordinates and orders promotional items, speaker gifts and marketing items.
+ Creates and develops relationships with vendors and industry professionals.
+ Ensures events are delivered on time and on budget.
+ Travels as needed for on-site event execution.
+ Other duties as assigned.
Desired Skills
The Events Coordinator must possess solid project management skills and be capable of working well under pressure. Adapts quickly to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional demeanor are required to interact with lawyers, clients and staff on a regular basis. Stays current on industry trends and best practices and attending webinars and seeking opportunities for professional growth are strongly encouraged. Works effectively with all levels of management across departments. Other attributes include being detailed-oriented with a strong work ethic and excellent organizational skills. The Events Coordinator has outstanding problem-solving skills to handle a variety of projects and assignments simultaneously. Strong proficiency in Microsoft Office and some knowledge of event technologies required.
Minimum Education
+ High School Diploma or GED
Preferred Education
+ Bachelor's Degree in Marketing, Business Administration, Liberal Arts, or related field
Minimum Years of Experience
+ 2 years’ experience in event planning required
+ Experience working with budgets and knowledge of CRM and CVENT preferred
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
+ Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
+ Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
+ Provide timely, accurate, and quality work product;
+ Successfully meet deadlines, expectations, and perform work duties as required;
+ Foster positive work relationships;
+ Comply with all firm policies and practices;
+ Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
+ Ability to work under pressure and manage competing demands in a fast-paced environment;
+ Perform all other duties, tasks or projects as assigned.
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Environment
Remote / Work-from-home
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
Application Process
Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .
Agency applications will not be considered.
No immigration sponsorship is available for this position.
The firm’s expected hiring range for this position is $36.45 - $47.39 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
#LI-KZ1
#LI-Remote
_DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran._ Job applicant poster viewing center (https://mandatoryview.com/?LicenceId=09b17fa3-b781-4022-bfdd-ec61a570463c&ProductType=OnlineApplicant) _._
DLA Piper is, at its core, bold, exceptional, collaborative and supportive
Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Get to Know Us
We invite you to learn more about us. Please visit the following pages for more information about DLA Piper.
Laterals (http://www.dlapiper.com/en-us/careers/laterals)
Lateral Partners
Law Students (http://www.dlapiper.com/en-us/careers/law-students)
Business Professionals
Recruitment Agencies:
Per the terms of our agreement, all candidates must be submitted through the firm’s agency portal for consideration. If you have an agreement with the firm, please log in to the agency portal via the following link (https://www.myworkday.com/wday/authgwy/dlapiper/login.htmld?redirect=n) to review positions accepting agency submissions.
_Lawyer Positions Only:_ If you do not have an agreement with us and would like us to consider candidates, please send a blind candidate profile to legalrecruiting-bos@dlapiper.com
Source : DLA Piper
