Marketing Project Coordinator - Washington & Jefferson College

Summary

The Project Coordinator will collaborate with internal and external resources to ensure that projects adhere to scope, schedule, and budget. Serving the Enrollment, Marketing, and Communications teams, the individual will work as a liaison between inter- and intra-departmental offices to ensure teams are aware of the deliverables needed to meet deadlines. In addition, they will work with the AVP to help implement community-based strategies, sharing necessary information across the campus community.

Duties and Responsibilities

• Coordinate internal and external resources to ensure projects adhere to scope, schedule, and budget.
• Maintain workflow processes and establish clear lines of communication with key stakeholders, providing day-to-day contact on project status & changes.
• Establish and maintain project management software.
• Provides oversight and management of budgets and account reconciliations.
• Manages administrative requirements as needed for major marketing projects and initiatives.
• Works with team to develop and maintain Marketing Department Policy and Procedures documentation and communication.
• Manages and maintains contracts with third-party vendors including but not limited to contractors, freelancers, and other marketing-related agencies.
• Maintains an active list of all third-party vendors.
• Works with vendors to ensure quality campaigns are launched in a timely and efficient manner.
• Works with members of the Campus Store, Events & Conferences, and Marketing & Communication to develop outline workflows and a plan for instructional documentation for each area.

Qualifications

• 1 - 2 years experience serving as a project manager or organizing projects
• Experience with Project Management Software systems.
• Bachelor's degree. Preference in marketing, business administration, or related field of study.
• Experience in developing and tracking workflow processes and operations to improve efficiencies in departmental deliverables and metrics.
• Experience in dealing with multiple deadlines and tasks executing tasks under tight deadlines.
• Ability to build and enhance relationships campus-wide.
• Ability to maintain confidentiality with sensitive information.
• Ability to assess problems and situations to identify issues, needs and solutions.
• Willing to work evenings and weekends as needed for special events.
• Strong writing and presentation skills.
• Experience in Microsoft Office 365, as well as other software platforms and technology as needed.

Supervisory Duties

This position has no supervisory duties.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at https://washjeff.applicantpro.com/jobs/. Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Diversity

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College (W&J) is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.