Marketing/Proposal Coordinator-IN - American Structurepoint

American Structurepoint is constantly defining the built environment by creating an atmosphere of creativity, responsibility, diversity, accountability, and entrepreneurship. We believe that innovation comes from a constant flow of diverse ideas. The phrase "because that’s how we’ve always done it" is never a part of our conversations. We encourage our experts to try new things and explore ideas that can help our clients achieve their goals, even if those ideas are unconventional. We are looking for innovative, creative, and passionate professionals who seek excellence in all they do to serve their clients. We invite you to explore the following exciting opportunity to join our team:

Group: Marketing + Communications

Position: Proposal Coordinator

Location: Indianapolis, IN (this is an on-site role, 5 days per week)

The American Structurepoint Marketing + Communications Group develops the marketing and communications strategies and tactics to promote our services. It is our goal to deliver strategic marketing initiatives in support of American Structurepoint’s mission and market share growth objectives. This group’s number one goal is to make the company look good!

The proposal coordinator is part of an industry-leading marketing communications team that thrives on delivering unique and creative proposals that inspire, inform, and captivate our readers. Ideally, this individual should have experience with proposal coordination and writing. The proposal coordinator must have a passion for high-quality content, creative writing, and enjoy a fast-paced/high-production work environment. The proposal coordinator must also have a passion for the “win”, must be self-motivated, detail-oriented, and possess a strong work ethic!

With guidance from the proposal leadership team, the proposal coordinator will work closely with the entire marketing communications group, architecture and engineering staff, and executive leadership at all levels across the firm.

Skills, Knowledge, and Abilities

• Strong proofing and grammar skills, with the ability to review content quickly and efficiently.
• Superior time-management skills, creative problem-solving skills, and strong initiative to complete projects on time while handling multiple deadlines
• Strong skills in project management, coordination, and creative writing, with attention to detail
• Ability to absorb and apply constructive criticism
• Work smart and look for ways to drive improvements while organizing, planning, and delivering a great end product
• Knowledge of the latest software and applications with the ability to stay current in the use of new computer technologies to remain competitive

• Prepare high quality A/E proposals, qualification documents, and presentations for assigned A/E disciplines.
• Facilitate strategic kickoff meetings; compile necessary information to develop proposals, presentations, and qualifications; and coordinate with other A/E teaming partners.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Track the lifecycle of a project and update data in a timely fashion.

• BA or BS in Communications, English, Business, Marketing, Journalism or related degree.
• At least 1-2 years of proposal development experience preferred in the architecture, engineering, or construction industry or other related consulting industry, such as technology or finance.
• Ability to operate under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Build excellent working relationships to attain goals.
• Be organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Should be able to deliver creative and innovative thoughts.
• Proficient in Microsoft Office.

American Structurepoint is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.