Marketing-Proposal Manager-IN - American Structurepoint

American Structurepoint is constantly defining the built environment by creating an atmosphere of creativity, responsibility, diversity, accountability, and entrepreneurship. We believe that innovation comes from a constant flow of diverse ideas. The phrase "because that’s how we’ve always done it" is never a part of our conversations. We encourage our experts to try new things and explore ideas that can help our clients achieve their goals, even if those ideas are unconventional. We are looking for innovative, creative, and passionate professionals who seek excellence in all they do to serve their clients. We invite you to explore the following exciting opportunity to join our team:

Group: Marketing + Communications

Position: Proposal Manager

Location: Indianapolis, IN (position requires in-office M-F, either in Indianapolis or at one of our Design Centers)

The American Structurepoint Marketing + Communications Group develops the strategies and tactics to promote American Structurepoint’s services. It is our goal to deliver strategic marketing and communications initiatives in support of American Structurepoint’s mission and market share growth objectives. This group’s number one goal is to make the company look good!

We are seeking an experienced proposal manager to join our fast-paced and exciting team! We help set the bar for the industry and the ideal candidate will set the bar high by being motivated, organized, an outside-the-box thinker, and will have excellent oral and written communication skills. The proposal manager is responsible for helping to lead proposal development for the firm’s largest and most complex pursuits across all office locations, especially in new growth markets. The proposal manager will also be responsible for advising proposal coordinators on key pursuits throughout the entire proposal life cycle in response to certain strategic requests for proposals (RFPs). The proposal manager will assist in hiring, onboarding, and on-going training and development of proposal coordinators.

The successful candidate should be experienced at leading proposal teams, coordinating and managing proposal related meetings, refining and following proposal processes and best practices, with proving ability to create all necessary proposal related documents.

• Prepare/develop high-quality architecture and engineering (A/E) proposals, qualification documents, and presentations for the company’s highest profile/most complex proposal pursuits, regardless of A/E discipline.
• Advise a team of proposal coordinators on key pursuits to help prepare high-quality A/E proposals, qualification documents, and shortlist/interview presentations.
• Attend strategic kickoff meetings; work with proposal coordinators to compile necessary information to develop proposals, presentations, and qualifications, and coordinate with other A/E teaming partners.
• Provide the team of proposal managers and proposal coordinators with additional quality control/quality assurance reviews of proposal deliverables as requested.
• Provide proposal reviews and QA/QC on key pursuits across the US to ensure the win strategy/theme, critical success factors, and differentiators are clearly articulated and to ensure proposal requirements are being met.
• Assist in the hiring, onboarding, training, and mentorship of new staff and/or assist in the ongoing training of proposal coordinators. This includes regular coaching of our proposal team on proposal development best practices and our firm’s proposal process.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Seek continual refinement and improvement of existing processes and implement enhancements to improve efficiency and productivity.
• Manage proposal team assignments and workload distribution among the proposal team.
• Conduct regular competitor proposal peer reviews and document new ideas/trends to strengthen the firms’ future proposals.
• Attend proposal debriefs and seek regular client feedback on proposals to better inform the firms’ future proposal responses.
• Ensure lessons learned from client debriefs and other best practices are documented and shared across all members of the proposal team and other key staff within the organization to help clarify reasons why we win or lose.

• Bachelor’s degree in Communications, English, Business, Marketing, Journalism or related degree.
• Proficient in Microsoft Office.
• Proficient in the use of Adobe Acrobat Software.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Ability to build excellent working relationships to attain goals.
• Organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to deliver creative and innovative thoughts.
• Strong ability to multi-task to sustain a number of projects at once.
• Ability to meet schedules, organize complex material, determine appropriate level of effort, understand technical and professional service-related material and work with minimal supervision.

Preferred Qualifications:

• Five or more years of proposal development experience in the architecture, engineering, or construction industry.
• Five or more years of experience developing and submitting proposals to various agencies across the US, including state departments of transportation.
• Proficient in the use of Deltek Vision.

American Structurepoint is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.