Marketing Specialist - Pharma - Stellar IT Solutions LLC

Job Title: Marketing Coordinator – Immunology Support

Job Location: Bridgewater, NJ

Job Type: Contract (with a high chance of conversation to Full-Time)

Job Summary:
We are seeking a highly organized and proactive Marketing Coordinator to support the Immunology Market Development, HCP (Healthcare Professionals), and Patient Marketing Teams. This role also provides project-level support to the broader marketing team as needed. The successful candidate will manage department calendars, coordinate meetings, and provide logistical support, among other responsibilities, to ensure the smooth operation of marketing initiatives.

Key Responsibilities:

• Maintain and manage the department's calendar of key events and meetings.
• Organize and coordinate internal/external meetings, event logistics, and related activities.
• Facilitate project routing through legal, compliance, and procurement systems, including handling conference requests and contract engagements.
• Manage marketing materials, clinical papers, and their distribution (both hardcopy and digital).
• Assist with print production and maintain inventory management of marketing materials.
• Support vendor management, including contract oversight and vendor communication triage.
• Coordinate marketing projects and meetings to support the execution of the annual marketing plan.
• Track marketing project budgets, process purchase orders, and invoices, and prepare budget forecasts.
• Provide logistical support for congresses and field-related events such as booth exhibits.
• Collaborate with cross-functional teams as needed and take on additional duties or projects as assigned.
• Some travel for key meetings may be required.

Minimum Requirements:

• Education: High School Diploma required; College Degree preferred.
• Experience: 1-2 years of relevant experience in marketing or administration.
• Strong communication and organizational skills with the ability to work in a fast-paced environment.
• Proactive attitude with the ability to manage tasks independently.
• Excellent problem-solving, organizational, and interpersonal skills.
• Proficient in Microsoft Office and general computer literacy (word processing, graphics, and database software).
• Strong attention to detail, ability to work under pressure, and meet tight deadlines.
• Ability to prioritize multiple tasks and manage workloads effectively.

Working Relationships:
The ideal candidate will have a collaborative attitude, be team-oriented, and be enthusiastic about building strong relationships within the department. The position reports directly to the Senior Market Development Manager and will provide essential support across multiple teams.