Materials Coordinator/Purchasing Agent - GTN Technical Staffing

Materials Coordinator/Purchasing AgentThe Materials Coordinator/Purchasing Agent plays a crucial role in purchasing, inventory management, and vendor relations at our plant. Utilizing the computerized maintenance management system (CMMS), the Materials Coordinator/Purchasing Agent ensures a seamless flow of materials, supplies, and services to support maintenance, production, and other departmental schedules. This role involves overseeing the entire lifecycle of purchasing, inventory, and vendor relations processes, with a proactive approach to improving current systems and procedures. The Materials Coordinator/Purchasing Agent also supervises the daily activities of the Warehouse Operator and supports all company policies, goals, and objectives professionally.

• Ensure accurate inventory management by implementing effective tracking processes, ensuring optimal inventory levels.
• Collaborate with the Maintenance Planner/Scheduler and other personnel to ensure materials and services align with the Maintenance Schedule and departmental needs.
• Maintain up-to-date status on all purchase orders, informing relevant departments of any potential issues that may cause delays.
• Monitor site chemical usage, coordinating with department management, and place chemical orders as needed.
• Oversee inventory accuracy with Accounting through cycle counting, inventory transactions, and physical counts.
• Maintain a clean, organized warehouse environment.
• Handle warehouse duties related to the receipt, shipment, storage, distribution, or delivery of products, parts, and materials.
• Operate equipment such as hand trucks, forklifts, or other heavy machinery to manage inventory.
• Identify and implement opportunities for improvement in inventory management.

Purchasing

• Manage the entire purchase order process, from initial quote preparation to final verification, including authorizing payments and reconciling delivered items.
• Track purchase order status using reporting tools to ensure timely delivery of materials, and communicate any changes across the organization.
• Serve as the main contact for supplier relationships, resolving issues related to pricing, quality, quantity, delivery, and invoices.
• Work with accounting, maintenance, production, and other departments to maintain proper documentation for purchased equipment, parts, and services.
• Monitor and communicate significant cost impacts to relevant department personnel.
• Continuously seek and implement improvements in the purchasing function.

Additional Responsibilities

• Assist with developing the weekly maintenance schedule in coordination with relevant department personnel.
• Support engineering projects as directed.
• Provide management with suggestions for efficiency improvements.
• Ensure safe work practices at all times, reporting any safety issues to the manager and EHS Manager immediately.
• Perform other duties as needed to maintain safe and productive operations within the plant.
• Promote a high level of service and work performance, fostering a team environment and a positive workplace culture.
• Maintain confidentiality of all records and company matters.
• Represent the company positively in the community.

Minimum Requirements

• Associate’s Degree in a related field (a combination of relevant experience and education will be considered).
• Minimum of a High School diploma or GED.
• 2 years of experience in inventory management.
• 2 years of experience in purchasing.
• 2 years of experience in manufacturing, industrial, or agricultural settings, with a general understanding of parts, electrical, welding, and mechanical equipment.
• Maintenance experience is beneficial.
• Valid driver’s license.
• Proficiency in reading, writing, and comprehending English.

Skills and Abilities Required

• Detail-oriented with high accuracy and excellent follow-up skills.
• Strong analytical and problem-solving abilities.
• Thorough understanding of purchasing and inventory policies and procedures.
• Excellent communication, organizational, documentation, and time management skills.
• Intermediate knowledge of MS Office, particularly MS Excel, and the ability to quickly learn new software.
• Ability to perform essential job functions outside of normal working hours.
• Strong commitment to safety and environmental compliance.

Physical Requirements

• Ability to work around and on industrial equipment.
• Ability to climb stairs and ladders up to 30 feet.
• Ability to lift up to 50 pounds.
• Ability to operate a forklift.
• Exposure to loud noises, wet and humid conditions, fumes, airborne particles, toxic chemicals, and extreme temperatures, depending on weather conditions.
• Ability to wear Personal Protective Equipment (PPE) in designated areas, including hard hats, safety glasses, gloves, steel-toed boots, and hearing protection.