Medical Admin Secretary - Texas Tech University

Major/Essential Functions

• Handle appointments and scheduling for Chairman
• Make travel arrangements for Chair, prepare travel/department documents
• Provides administrative support for the chairman including transcription of dictation, compiling correspondence, minutes of various meetings maintaining confidential files with in the chairman's office and is the primary liaison with individuals wishing to communicate with the chairman. Prepares monthly directors logs as needed.
• Process Purchase Orders, Credit Card Purchases as required for the Department of IM.
• Helps support Department Administrator as needed and participates as a member of the IM Leadership Team.
• Basic Literature searches for Chair.
• Composition of letters, emails, memos and Power Point for Chair and Administrator.
• Maintains basic spreadsheet and data collection/analysis for Chair and Administrator
• Coordinates and helps support recruitment efforts of the Department, including communication directly with candidates, insurance enrollment, faculty appointments, and credentialing.
• Coordinates activities/meetings and acts as a point-person for the Department.

 

Grant Funded?

No

Pay Grade Minimum

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

Pay Basis

Hourly

Work Location

Lubbock

Campus

HSC - Lubbock

Department

Internal Med Dept Lbk Genl

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

Job Group

Office and Admn Wkrs All Other

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

High school diploma or GED. At least twelve (12) months experience as a Senior Medical Secretary at TTUHSC; OR Five (5) years experience in a progressively responsible secretarial position with three (3) years in a medical or scientific setting.

Does this position work in a research laboratory?

No

Navy Enlisted Classification Code

YN

Army Military Occupational Specialty Code

56M

Air Force Specialty Code

3A1X1, 8A200

Marine Military Occupational Specialty Code

0111

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.